Program Assistant (75% FTE)

Program Assistant

Humanities Administrative Support Center

Summary of Job Details

Under the general supervision of the Director of the Humanities Administrative Support Center (HASC), the Program Assistant provides the full range of administrative functions and services for the Departments of History, Classics, Religious Studies, East Asian Languages & Cultural Studies, and several research centers and initiatives. HASC provides administrative support for over 110 faculty, 784 majors and minors, and 225 graduate students. Provides high level support to the areas of operations, student services, finance, and academic personnel. Develops and implements procedures and manages day-to-day and long-term general office operations by anticipating, evaluating and resolving potential conflict or problems independently. Manages DSP exams and course evaluations for HASC's student services area, purchasing for four academic departments and HASC, and oversees daily facility needs. Maintains a strong knowledge of UC and departmental policies governing student services, copyright, procurement, record retention, travel and entertainment. Provides excellent customer service to all faculty, staff, and students.

Required Qualifications

High school diploma or GED.

Prior experience working in a front office.

Excellent customer service skills.

Proficiency in Word, Excel, and basic graphic design.

Ability to prioritize demands, meet deadlines, and exercise judgment.

Strong organizational skills, initiative, and the ability to work independently as well as with others to meet departmental goals.

Excellent written and verbal communication skills, and attention to detail.

Special Conditions of Employment

Satisfactory conviction history background check

UCSB is a Tobacco-Free environment.

Days/Hours: Monday - Friday; 6 hours a day within 8am - 5pm

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Application review begins 3/28/2024

Apply online at https://jobs.ucsb.edu

Job #66151