Office Manager/Receptionist

Job Overview:

We are seeking an experienced and highly organized Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring smooth and efficient functioning. This is a key role that requires excellent organizational skills, strong attention to detail, and the ability to multitask effectively.

Responsibilities:

- Manage front desk operations, including greeting visitors, answering phone calls, and directing inquiries to the appropriate staff members.

- Maintain office supplies inventory by checking stock levels, anticipating needs, placing orders, and verifying receipt of supplies.

- Coordinate and schedule meetings, appointments, and travel arrangements for staff members.

- Assist with event planning and coordination, including organizing company events.

- Reconcile vendor statements with invoices for accuracy and make payments as needed.

- Perform various administrative tasks such as data entry, filing, and record keeping.

- Oversee office maintenance and ensure a clean and organized work environment.

- Assist with budgeting and financial management tasks as needed.

- Communicate effectively with staff members at all levels of the organization.

- Pulling permits with local Building Departments (Clark County, City Of Vancouver, Cowlitz County, and City of Portland)

- Keeping track of the installers timecard via internet app.

- Ability to multi-task is key for this position.

Qualifications:

- Proven experience in office management or a similar role.

- Strong organizational skills with the ability to prioritize tasks and meet deadlines.

- Excellent front desk etiquette with a professional phone manner.

- Proficiency in QuickBooks or similar accounting software.

- Ability to manage vendor relationships effectively.

- Strong administrative skills with attention to detail.

- Excellent communication skills, both written and verbal.

-Need someone reliable, that can be here everyday and on time.

If you are a highly organized individual with a passion for office management, we would love to hear from you. Please email us your resume, if you have the experience we are looking for.

Job Type: Full-time

Salary: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

Paid time off

Schedule:

8 hour shift - Monday-Friday 7am to 4pm (with 1 hour lunch)