Office Manager

Office Manager (Full Time)

Enviro-Master of Denver South, (Centennial, CO)

Salary: $55k - 65k annually; Bi-annual bonuses

Benefits: 401k, cell phone allowance

Enviro-Master of Denver South has an immediate need for a full-time Office Manager. If you are an experienced professional that likes to work in a hands-on, fast-paced, high-growth environment, we invite you to apply.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Meetings:

Attend all weekly meetings (on-site and conference calls)

Prepare agendas and accurate reports

Quickbooks:

Customer account maintenance

Create new customer accounts

Create reports

Manage outstanding COD’s using company process

Post payments received (daily)

Human Resources:

Drive recruiting for new service technicians

New hire paperwork, payroll set-up, and background checks

Assist with hiring and onboarding of new employees

Track employee attendance, PTO

Routing:

Develop weekly routes and create invoices

Monitor service routes to ensure all customers are serviced on the assigned scheduled day

Post completed invoices (daily)

Update customer location map

Customer Service:

Conduct quality control phone calls ensuring customers are satisfied with current services

Ensure that all customer issues or concerns are directed to Operations Managers and reviewed weekly with the owner

Payroll:

Prepare, submit, and support bi-weekly payroll data, including commissions, to company’s payroll service provider

Accounts Receivable:

Manage the weekly AR with the collections department

Reports:

Process daily and end-of-week paperwork, to include performance and management reports

Inventory:

Conduct weekly inventory counts

Submit weekly inventory reports

Order inventory items

Check in orders

Order supplies and equipment for warehouse and office

Sales Support:

Develop customer presentations in support of the sales team

Develop pricing proposals

Process new customer Service Agreements

Additional duties:

Organize office to ensure a professional appearance

Provide marketing and creative support (as needed)

KNOWLEDGE SKILLS AND ABILITIES

Working knowledge of QuickBooks (required)

Working knowledge of accounting and payroll processes (preferred)

Experience with route management software (preferred)

Proficient in Microsoft Office suite of products

Excellent keyboarding skills

Ability to analyze data and present in a meaningful format

Organized self-starter and motivated problem solver

Clear and effective communication skills (both written and verbal)

Exceptional customer service skills

Ability to work collaboratively with colleagues of all levels and build cross-functional relationships

Take charge, positive attitude

EDUCATION AND EXPERIENCE

Bachelor’s Degree required

At least three (3) years in an office manager role

Bilingual skills are a plus!

Enviro-Master of Denver South:

Enviro-Master is the industry leading Health and Safety company in the U.S. The Denver South franchise is a locally owned small business that thrives on supporting the needs of our local business community. The culture at Enviro-Master of Denver South is what makes us special, as we value our people and the people we serve. The Denver and Colorado Springs markets are dynamic and rapidly growing. Join our successful team for a bright future!