Construction Office Assistant

Construction Office Admin/Accounting

Construction Company looking for full time Admin/Accounting Assistant. Ideal candidate to run the front office preferably with some construction accounting background.

Responsibilities

Maintain and organize the front office and assist the owner, managers and other employees in ways that optimize procedures

Sort and distribute time sensitive communications daily

Prepare Accounting Reports

Review and input vendor invoices

Set up and maintain project files

Monitor level of supplies and initiate restocking of office supplies as needed

Resolve office-related malfunctions issues, i.e., computers, copiers, etc.

Research on various project’s needs, find materials, vendors for projects

Accounts Payable and Accounts Receivable functions, File Preliminary Notices

Benefits:

Health/Dental/Vision Insurance

Paid vacation time off earned

Skills

Proven experience as office assistant, or in another relevant administrative role

Working knowledge of office equipment

Proficiency in MS Office

Read and write English, Bi-lingual Spanish - helpful

Excellent computer skills - Excel and Word

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