Accounts Receivable Clerk

The Accounts Receivable Specialist plays a crucial role in the financial health of the company by ensuring timely and accurate collection of outstanding invoices and payments. They are responsible for managing the accounts receivable ledger, monitoring customer accounts, and following up on overdue payments. The primary duties and responsibilities include:

Invoice Generation and Distribution:

-Generate and distribute invoices to customers accurately and in a timely manner.

-Ensure invoices are complete, accurate, and comply with company policies and regulations.

-Maintain proper documentation and records of all invoices issued.

Accounts Receivable Management:

-Monitor accounts receivable aging reports to identify overdue accounts.

-Follow up with customers via phone, email, or mail to ensure timely payment of outstanding invoices.

-Resolve any billing discrepancies or disputes with customers promptly and professionally.

-Coordinate with internal departments, such as sales and customer service, to address customer inquiries and concerns related to invoicing and payments.

Payment Processing:

-Record and reconcile customer payments accurately in the accounting system.

-Allocate payments to the appropriate customer accounts and invoices.

-Prepare and process credit memos or refunds as necessary.

-Monitor and track payment plans or arrangements with customers.

Collections:

-Initiate collection efforts for overdue accounts through various communication channels.

-Maintain a professional and courteous approach while communicating with customers regarding payment reminders and collection efforts.

-Escalate collection issues to management when necessary and recommend appropriate actions.

Reporting and Analysis:

-Generate and analyze accounts receivable reports to assess the status of outstanding invoices and collection efforts.

-Provide regular updates to management on accounts receivable aging and collection trends.

-Assist in preparing financial reports and forecasts related to accounts receivable.

Process Improvement:

-Identify opportunities for process improvements and efficiencies in accounts receivable procedures.

-Collaborate with cross-functional teams to implement changes and streamline workflows.

-Stay updated on industry best practices and regulations related to accounts receivable management.

Application Link Below:

https://form.jotform.com/231625129555154