Office Specialist III, PCA Assessments

SUMMARY:

We are currently seeking anOffice Specialist IIIto join ourPCA Assessments team. This full-time role will primarily be hybrid (SHIFT: Day). Purpose of this position:Under general supervision, an employee in this class performs work in a senior-level office support capacity that involves the application of significant and technical skill to the preparation of specialized office documents, use of computerized information systems, forms processing, and public service contactRESPONSIBILITIES:

Prepares, files, retrieves, and maintains records and documents from departmental filing systems; develops forms and/or assists with revision; maintains supplies, office equipment, and inventory

Collects, evaluates, screens, relays, and responds to a broad range of requests for information; explains a variety of requirements, policies, and procedures regarding services to public and staff

Processes and verifies complex information and calculations on forms, documents, and requisitions; assists with preparation of financial reports and budgets

Inputs, retrieves, and modifies information and data stored in computerized systems, e.g. PeopleSoft; assists other users with problems associated with computerized systems and programs; generates reports using computer software

Records and updates information (including complex financial data) on a variety of forms, logs, journals, and ledgers

Writes, prepares, and proos original correspondence, specialized reports, lists, tables, and other specialized departmental documents, e.g. meeting minutes

Performs special project activities

Assigns and directs daily activities of coworkers; reviews quality and quantity of work of coworkers; resolves problems or issues regarding scheduling and work priorities; monitors work progress

Performs other duties as assigned

QUALIFICATIONS:

/Minimum Qualifications:/

Two years of office clerical experience

-OR-

Two years approved education

-OR-

An approved equivalent combination of education and experience

Some positions require experience and/or education related to the position

/Knowledge/ Skills/ Abilities:/

Demonstrated proficiency in MS Office (Word, Excel, Power Point, Outlook)

Some positions may require knowledge of medical terminology

Demonstrated strong customer service skills

Self-motivated and strong initiative to learn

Excellent organization skills and ability to prioritize

Attention to details

Comfortable working with multiple systems, process and workflows

Title: Office Specialist III, PCA Assessments Location: MN-Minneapolis-MVNA Office Requisition ID: 240569