Executive Assistant/Office Manager

A Startup in West LA is looking to hire an EA/Office Manager! Location:on-site in West LADescription:Duties and Responsibilities: Handle a wide range of administrative and executive support related tasks, including communication, reporting, customer interaction and vendor interaction Handle calendar management, CEO time management, banking and expense management Position requires regular interaction with both internal team and external partners Prioritization of key operational and administrative responsibilities to ensure CEO and company deliver on committed timelines to clients Proactively identify solutions to ensure Company's clients expectations are exceeded Ability to interact with high-profile clients and prospective clients, who also expect complete discretion Organize, maintain, and update electronic databases, such as Outlook and CRM software, and paper files Schedule calls and appointments with partners and third-party vendors Research, plan and schedule travel arrangements, including expense management Handle bookkeeping in QuickBooks - invoice tracking, accounts payable and receivables, and coordination with accountant Handle correspondence and information between banking, accounting and vendors General office organization - supplies, filing, etc. Flexibility to periodically assist outside of traditional business hours or weekends Support the founder/CEO in managing professional and personal commitments and daily responsibilities.Skills:Administrative support, Calendar management, Microsoft office, Travel coordination, Written and interpersonal skills, document managementAdditional Skills & Qualifications: Proficient with modern office technology - workstation (PC & Mac) Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and standard CRM software; Microsoft Office 365 for Business, Adobe Acrobat, Photoshop and Illustrator a plus Excellent word processing, email drafting, calendaring, data and file management skills Courteous, polished and professional telephone manner a must Experience filling all relevant documentation and managing the paper flow for a asset management firm Ability to react in a dynamic environment with sporadic last-minute changes and client needs Experience with planning and scheduling domestic and international travel arrangements 5 years of related experience for an executive entrepreneur; Associates Degree or Bachelor's Degree preferred Clean driving record is required. Currently a notary in the state of California or willing to become a licensed notary in CaliforniaCharacteristics of the ideal candidate should include: Proven track record of supporting a busy executive with efficient and accurate organizational skills Creative and proactive analytical thinker; outgoing problem-solver with ability to drive tasks to completion Personal integrity, trustworthiness and credibility, especially when working with high-profile clients who require confidentiality Ability to work independently in an entrepreneurial environment, yet be an ultimate team player Strong research skills and quick learner Proactive self-starter with the ability to make strong, calculated decisions Ability to exercise good judgment, balance multiple priorities and anticipate in a fast-moving environment Reliable and punctual Outstanding attention to detail Highly intuitive and empathetic; naturally attentive to others Self-confident and interpersonally secure; comfort with both taking direction or criticism while asking for clarity and assistance when neededExperience Level:Intermediate LevelIf interested, simply apply or send your resume to alethomas @ astoncarter.com About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.