Accounting Clerk/Assistant Office Manager
A highly specialized and prestigious family law firm of 16 attorneys is seeking an Accounting Clerk/Assistant Office Manager. This is an entry-level position and the successful candidate will be interested in a career in law office management. This position is in office only. Please send your resume in PDF format with a cover letter stating why you are interested in this position. For security purposes, hyperlinks to documents will not be opened.
JOB DESCRIPTION:
Enter data in accounting/billing program, generate client bills
Provide client billing information to attorneys as requested
Create and maintain accounts receivable, accounts payable and administration files
Administrative tasks/projects as assigned
Order and maintain kitchen and office supplies
Relieve the receptionist for breaks and lunches and all reception functions including:
o Answer busy multi-line telephone switchboard and route calls to appropriate staff, transfer calls to voicemail or take accurate messages
o Clear visitors with security, greet clients and visitors and announce appointment arrivals, offer beverages
o Schedule conference rooms and provide requested amenities
o Provide parking validations to approved recipients
o Accept deliveries and route to recipient
EDUCATION / EXPERIENCE / SKILLS:
Education: College Degree preferred
Experience: 1+ years of experience answering multi-line telephone switchboard for a law firm or other professional services experience strongly desired
Skills:
o Excellent proofreading skills
o Proficient with Word, WordPerfect, Excel and Outlook
o Experience with accounting/billing programs is desirable but we are willing to train
Desirable Attributes:
The successful candidate will be punctual, responsible, discrete, confidential, industrious, resourceful, detail-oriented, organized, personable, and a team player and possess excellent written and verbal communication skills and the ability to learn quickly. He/she/they will maintain a professional, neat and well-groomed appearance, adhering to the firm's standards.
BENEFITS:
Vacation and sick pay, Medical Insurance, 401(k)/Profit Sharing and paid parking