Admin Assistant for Equipment Co.
ROLE AND RESPONSIBILITIES - INCLUDED BUT NOT LIMITED TO:
- Fleet Maintenance Experience Preferred
- Bilingual
- Leadership, organization, planning, and communication skills
- Time management
- Problem solving, decision making, and judgement skills
- Accountability and dependability
- Teamwork
Duties:
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors and vendors/suppliers.
- Maintains filing systems as assigned.
- Reviews and enters invoices.
- Reconcile monthly vendor statements.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules meetings, and appointments for managers or supervisors.
- Performs other related duties as assigned.
- Proficient in Microsoft Office Suite or similar software.
QUALIFICATIONS AND EDUCATION REQUIREMENTS
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
EDUCATION AND EXPERIENCE:
- One to three years of experience in an administrative role preferred.
PHYSICAL REQUIREMENTS:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times