Administrative Assistant

Description Robert Half is looking for an Administrative Assistant for a well-known company in the Tulsa Area! Administrative Assistant will provide administrative support to ensure efficient operation of the office. The primary responsibilities include, but are not limited to:

Answering and directing phone calls in a professional and courteous manner.

Greeting visitors and directing them to the appropriate person or department.

Managing incoming and outgoing mail and packages.

Assisting with scheduling appointments and coordinating meetings.

Maintaining office supplies inventory and placing orders as needed.

Assisting with the preparation and distribution of documents, reports, and presentations.

Handling basic bookkeeping tasks, such as expense tracking and invoice processing.

Performing data entry and maintaining accurate records in electronic and paper filing systems.

Assisting with travel arrangements and accommodations for staff members.

Providing administrative support to various departments as needed.

Assisting with special projects and other tasks as assigned by management.

Qualifications:

High school diploma or equivalent; Associate's degree or certification in office administration or related field preferred.

Proven experience as an administrative assistant or in a similar role.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Strong communication and interpersonal skills.

Excellent organizational and time management abilities.

Attention to detail and accuracy in completing tasks.

Ability to handle multiple tasks and prioritize deadlines effectively.

Discretion and confidentiality when handling sensitive information.

Requirements

Preferred Qualifications:

Previous experience in [specific industry/sector relevant to the company].

Familiarity with office equipment and technology (e.g., printers, scanners, fax machines).

Experience with customer relationship management (CRM) software.

Knowledge of basic accounting principles.

Bilingual proficiency in Spanish and English.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .