Legal Assistant - Trusts & Estates
Tonkon Torp, a prominent, full-service firm in Portland, Oregon, is looking for a motivated and detail-oriented Trusts & Estates Legal Assistant to join our busy Trusts & Estate Department immediately.
Ideal candidates should possess excellent organizational and proofreading skills, be able to coordinate with support teams and administrative agencies, and enjoy detailed work in a busy, deadline-driven environment. Hybrid work may be available after the first 30 days of employment.
Since 1974, Tonkon Torp has been dedicated to providing clients with top-notch counsel and business-minded creative solutions for their legal needs. Our dynamic workplace includes a diverse array of enthusiastic, team-oriented lawyers, support staff, and administrators. We are passionate about what we do and how we support the community around us.
Typical duties may include:
Prepare documents including, editing, and finalizing format and style in compliance with department or agency requirements
Serve as witness and/or notary when documents are signed and include occasional signings outside the office.
Handle potential new client calls, running conflict checks, and prepare new business memos
Order public records including birth, death and marriage certificates
Manage and maintain calendars. Including schedule and coordinate appointment, meetings, and conference calls
Manage client billing, including review and edit pre-bills, and sending bills to clients
Check in regularly with attorney on project deadlines and prompt as needed
The ideal candidate has:
Three years of experience as an assistant supporting trusts and estate attorneys or similar applicable work experience preferred.
Excellent organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, solve problems, and take initiative with minimal supervision.
Strong work ethic and be able to consistently produce high quality work in response to tight deadlines
Proficiency in Microsoft Office, Adobe Acrobat (or similar), DocuSign, Excel, and PowerPoint and a willingness and ability to learn new systems. Familiarity with BigHand is a plus.
Excellent keyboarding, grammar, spelling, and proofreading skills
Excellent verbal and written communication skills with clients, firm members, and other professionals
Exceptional interpersonal and customer service skills, and ability to maintain composure in stressful situations.
We Offer:
Competitive salary ($56,000 to $88,000/year DOE)
Generous Paid Time Off policy and 10 paid holidays
Medical, dental, vision, flexible spending accounts, EAP, and more
401(k)/profit sharing
Transit subsidy
Tuition reimbursement
Tonkon Torp offers a collegial work environment. We are committed to creating a diverse work environment and are proud to be an equal opportunity employer. If you possess the required qualifications, please submit your cover letter and resume via our online application portal.