Construction Administrator

Multifamily reconstruction firm established in 1992 with two California offices is offering a long-term, full-time opportunity to a candidate with construction industry experience and a strong administrative background. The successful candidate will possess a good work ethic, a positive attitude, and enjoy working in a collaborative team-oriented environment.

JOB PURPOSE:

The Contract Administrator performs professional level construction document management and administrative work. Working in our Livermore office, this role provides support to Field Supervisors in their day-to-day functions. Duties will include providing administrative assistance to ensure cost effective and timely project completions by concentrating on specific duties outlined below and, thereby, enabling the Field Supervisors to concentrate their efforts on planning, organizing, and field management.

DUTIES INCLUDE but are not limited to:

Communication: Administers and facilitates assigned construction projects by communicating with clients, subcontractors, and vendors both verbally and in writing.

Document Management: Project Contract, Change Orders, Plans, Specifications, Requests for Information, Submittals. Maintains project files and contract documents for record keeping and to ensure accuracy.

Job Start Up: Works in conjunction with department managers help prepare site rental orders, project schedules, coordinate subcontractors, enter budgets, etc.

Change Orders: In conjunction with department managers, develops, distributes, and monitors status of change order requests to clients.

Subcontract Agreements: In conjunction with department managers, develops, distributes, and monitors status of subcontract agreements.

Insurance: Coordinates with Insurance Administrator to ensure subcontractor insurance is in place prior to work start.

Accounts Payable: Enters and maintains purchase orders records. Liaises with suppliers and submits documentation to the accounting department. Work in conjunction with field personnel, department managers, suppliers to ensure paperwork and procedures are followed.

Accounts Receivable: Develops and distributes Accounts Receivable invoices/payment applications to clients.

POSITION REQUIREMENTS:

Organizational skills. (This is key, there is a high volume of tasks in this role.)

Administrative and accounting experience.

Professionalism with clients, both verbally and in writing.

Microsoft Office experience including Outlook (email/calendar), Excel and Word. Computer Ease experience a plus but not required.

Bilingual in Spanish is preferred but not required.

Experience in the construction industry preferred.

Benefits:

Paid Holidays

Accrued Time Off

Health Coverage: Medical, Vision, Dental, 401(k)

If you are interested, please submit your resume with a cover letter and someone will be in contact with you.

We look forward to hearing from you!