Administrative Assistant

Principal Responsibilities:

Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers.

Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire on boarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.

Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.

Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access.

Multi-tasks and responds to evolving priorities relating to site safety and security

Maintain a clean and orderly work area.

Follows site safety rules and promotes their observance in performance of job duties.

Performs other work-related duties as assigned.

Required Qualifications:

High School Diploma or Bachelor’s Degree in Business Administration, Management, or related field

3-5 years of administrative and/or procurement experience

Must have excellent communication (written and verbal) and customer service skills

Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines

Strong time-management and organizational skills

Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)

Must be able to lift and/or move up to 40 pounds

Working knowledge of corporate spending reports