Full-time Legal Secretary

Established business law firm in Thousand Oaks seeks an experienced full-time legal secretary for immediate hiring. We are able to offer 40 hours per week but are flexible if you would prefer to work less hours.

This is an administrative position that requires a wide variety of administrative skills. A paralegal certificate is not required (if you have one that’s OK) but your duties will rarely involve paralegal work.

RESPONSIBILITIES:

Answering phones

Add client and case information to CRM system

Proofread legal documents

Court filings with both Federal and State Courts

Arrange Service of Process of legal documents

Calendaring litigation dates

Provide administrative and trial preparation support to attorneys

Prepare and send documents for recording with County Recorders (and monitor processing)

File, organize, scan, copy and mail or fax legal documents and correspondence

Perform other administrative duties as assigned

QUALIFICATIONS:

At least 3 years’ experience in a professional office environment

Excellent verbal and written communication skills

Excellent customer service skills

Computer skills: highly proficient in Microsoft Word and Acrobat. Knowledge of QuickBooks, Outlook, and Excel is preferred but not required.

Ability to follow oral and written instructions in a changing environment.

Detail-oriented, able to multi-task and flexible to accommodate last minute changes.

Highly organized, good proofreading skills

Reliable transportation while at work to run local errands.

Live within 20-mile radius from Thousand Oaks

WORKING HOURS:

Our office is open from 8:00 a.m. to 5:00 p.m. Monday through Friday and all time worked must be within those hours.

APPLICATION PROCESS:

1) Email us your resume in .pdf format.

2) If your resume meets our qualifications, we will contact you. Initial interview will take place by phone. Final interviews will take place in our office. Please do not call our office until we contact you.