Human Resources Specialist

Posting DetailsPosition InformationPosition/Classification Title Human Resources SpecialistWorking Title Human Resources SpecialistCompetency Level ContributingPosition Number 100654Salary Grade Equivalent 61FLSA Non-ExemptAppointment Type Permanent - Full TimeFTE 1 = 40 hours/week, 12 monthsIf time limited, duration dateDepartment Hiring Range $34,320- $40,000EEO-1 Category ProfessionalsSOC Code 13-1071 - Human Resources SpecialistsPosition OverviewPrimary Function of Organizational UnitThe successful candidate must possess a working knowledge of federal and state employment regulations, laws and policies, applying I-9/E-Verify and employment eligibility especially in the area of interpreting and guidelines and regulations and/or the ability to learn. Knowledge of Banner or related software, E-Verify and Banner Data Management Systems. Proficient knowledge of Microsoft Office (Outlook, Word and Excel) Applications. Ability to advise and resolve questions, exercising appropriate levels to discretionary judgment. Ability to work independently with little or no supervision and to take initiative to see projects and assignments through to completion with minimum to no errors. Ability to plan, prioritize and organize workflow. Excellent analytical and organizational skills along with written and oral communication skills. Strong interpersonal skills to interact effectively and diplomatically with a wide range of individuals in a high pressure and fast-paced environment.Primary Purpose of PositionThe Human Resources Specialist will support the day-to-day functions of the Employment, Classification and Compensation (ECC) team. This position will complete the I-9/E-Verify submissions within three business days of employee’s start date and the employment eligibility verification process prior to the deadline to ensure federal compliance. Other duties include but are not limited to sending new employee orientation emails and completing student and temporary hire actions and recruitments, graduate assistantships, work-aids, stipends, post-doctoral fellows and other duties assigned. The selected candidate will provide excellent customer service and communication with employees at all levels of the University regarding the employment eligibility requirements for new and rehired employees, data collection and entry, monthly and annual reporting. Review all new hire paperwork for accuracy and ensure all necessary forms have been received.Required Knowledge, Skills, and AbilitiesThe successful candidate must possess a working knowledge of federal and state employment regulations, laws and policies, applying I-9 and employment eligibility especially in the area of interpreting and guidelines and regulations; knowledge of Banner, E-Verify and BDMS Systems; proficiency knowledge of Microsoft Office (Word and Excel) Applications; knowledge of record management; ability to advise and resolve questions, exercising appropriate levels to discretionary judgment; ability to work independently with little or no supervision; to take initiative to see projects and assignments through to completion; to learn, interpret and analyze information to make necessary decisions; to exercise judgment and discretion in problem solving; to plan, prioritize and organize workflow; excellent analytical and organizational skills along with written and oral communication skills; strong interpersonal skills to interact effectively and diplomatically with a wide range of individuals in a high pressure environment.Minimum Education/ExperienceBachelor’s degree; or an equivalent combination of training and experience.All degrees must be received from appropriately accredited institutions.Licenses or Certification required by Statute or RegulationN/AEqual Opportunity EmployerNorth Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.Work Hours Monday - Friday 8-5Position required to work during periods of adverse weather or other emergencies YesCampus Security Authority Designated Position YesKey Responsibilities and Related CompetenciesRequired Competency Applied Knowledge - HR Program and OrganizationDutiesThe I-9/E-Verify Compliance Coordinator responsibilities include: Monitors I-9/E-Verify compliance at NCCU in accordance with federal regulations. Monitors data within the Electronic I-9/E-Verify system. Follow-up with hiring departments and/or employees for missing or incomplete documentation. Verifies all forms are completed according to federal and state laws. Performs frequent follow-ups with departments to resolve paperwork discrepancies. Process and updates data within PeopleAdmin. Runs reports within the Electronic I-9/E-Verify system to ensure compliance. Notifies employees and departments of E-Verify tentative non-confirmation results. Meets with employee and acts as a liaison to assist employee in resolving non-confirmation results. Reviews queries and reports within PeopleAdmin; verifies data, investigate discrepancies, updates data in PeopleAdmin as needed. Ensure all I-9 forms are completed for applicants/students and submitted for processing. Initiate all employee ID numbers as neededRequired Competency Coordination - OperationsDutiesThis position works with hiring authorities to ensure prompt and accurate flow of employee documentation. Handles problems and inquiries that require some use of independent judgment to fit facts with established procedures. Duties may require the employee to conduct basic research and compilation of information.As needed employee will provide general administrative support to the Employment and Classification and Compensation Team such as filing, copying, submission of criminal background checks, establishing ID numbers, assisting with reports. Coordinate the processing of work-aid students and stipend recipients. Review all forms and paperwork to ensure students are eligible; ensure all I-9 forms are completed and submitted for processing in order to meet payroll deadlines. Communicate with students and departments when information is missing.Required Competency Communication and TeamworkDutiesThis position is the primary point of contact for hiring departments and employees for all questions related to I-9/E-Verify regulations and I-9/E-Verify electronic system. The employee must provide excellent customer service to internal and external customers (e.g., hiring managers, job applicants, departmental staff). This employee will also provide coverage for the reception desk as needed. Assist with new employee orientation; ensure I-9 forms are completed for new employees and submitted for processing.Posting Detail InformationPosting Number SPA01323POpen Date 02/29/2024Close Date 04/26/2024Special Instructions to ApplicantsApplicant DocumentsRequired Documents

Resume/CV

List of References

Optional Documents

Cover Letter

DD-214 (Veterans Only)

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