Bookkeeper for Transportation Company

SUMMARY: This position is responsible for overseeing all aspects of the bookkeeping for the company and subsidiaries. It includes cash management, production of periodic financial reports, and maintaining accounting systems and records by following a set of controls designed to mitigate risk, provide accuracy of the reported financial results and ensure that the reported results comply with generally accepted accounting principles.

This position also assists with payroll and other general functions requiring direct contact with Third Party Administrators and communication with management and co-workers. The position may also manage or assist with Driver Qualification Files to ensure the Company and each employee meet State and Federal criteria. Position may also include the administration of Company Drug & Alcohol Free Workplace Policy.

DUTIES AND RESPONSIBILITIES:

Bookkeeping Management

Oversee the operations of the accounting department

Verify accuracy of individual transactions as they relate to company financial data as a whole

Maintain accurate records of all financial related transactions

Ensure that all accounting functions are performed in a timely manner and in a fashion that upholds the integrity and

best interest of the company

Work with outside parties to ensure that company is maintaining programs that adequately fulfill customer, vendor,

employee and regulatory authority requirements

Facilitate financial audits by outside parties

Track and provide periodic compliance data as prescribed by specific debt covenants

Reporting

Produce timely and accurate financial statements

Produce and maintain all records necessary to coordinate annual corporate returns

Produce financial metrics to be used by management in corporate decision making

Calculate and monitor financial variances and report significant issues to management

Compliance

Perform periodic compliance testing to ensure conformity to all applicable regulations regarding employee benefit

plans

Maintain accurate and up-to-date materials relating to company and employee benefit plans

Ensure that required notices are provided to the appropriate parties within the specified timeframe

Review and confirm all Fiduciary responsibilities are being met and make policy changes when needed to maintain

compliance

Payroll and Human Resources

New-Hire processing

Setup newly hired employees in all applicable software.

Maintain and update employee timecards on a daily basis

Maintain employment and benefit files

Provide benefit plan enrollment information to newly eligible employees

Process biweekly payroll

DER for Company Drug & Alcohol Free Workplace Policy

Work with third party to administer and maintain drug testing files

Maintain Driver Qualification Files by updating third party electronic DQF files, acquiring and reviewing annual

DVR, verifying and updating medical cards, scheduling DOT physicals

General

Accurately document hours worked using the time clock.

Conduct yourself in a manner appropriate for the workplace.

Follow established policies and procedures whether written or verbal. An Employee handbook will be provided.

QUALIFICATIONS AND SKILL REQUIREMENTS

Bachelor’s degree in accounting, finance, business administration with an emphasis in Accounting, or a related field

preferred

Ideal candidate has 2 to 5 years of experience

Intrinsically motivated

Detail oriented with excellent organization and time management skills.

Strong problem solving skills, accounting principles knowledge, documentation skills, research and resolution

skills, data analysis and multi-tasking skills.

Knowledge of applicable accounts receivable, accounts payable, payroll and general ledger systems and procedures

and financial chart of accounts.

Excellent written and verbal communication skills

Analytical ability to develop and implement improvements or recommendations

Able to work well with the President, management, and entire team as well as mentor/lead other team members