Administrative Assistant

JOB SUMMARY:

Under the direction of the Regional Property Manager, the Administrative Assistant is responsible for handling all administrative requests.

RESPONSIBILITIES:

Answer and direct Phone Calls

Data Entry into Property Management Software

Organize and Schedule Appointments

Write and distribute email, correspondence memos, letters, and forms

Assist in the preparation of Reports

Maintain a Filing Systems

Order office supplies and research new deals and suppliers

Provide general support to Prospects/Visitors & Tenants

REQUIREMENTS & SKILLS

Proven experience as an Administrative Assistant and/or Office Admin Assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office, MS Excel, Outlook Email

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

Minimum High School Diploma; additional qualification as an Administrative assistant or Secretary will be a plus.