Secretary III

Position Details Position Information Recruitment/Posting Title Secretary III Job Category Staff & Executive - Allied Health - Health Information Administration Department RSDM-Interdisciplinary/Extramural P Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey is seeking a Secretary III for the Department of Extramural Clinics of Rutgers School of Dental Medicine (RSDM).Under the supervision of the Office Manager, the Secretary III provides administrative and general office services to the Unit.Among the key duties of this position are the following:Responsible for maintaining patient schedule book for the clinic.Prepares monthly reports as requested.Implements patient registration, billing, account review, and other procedures for the day-to-day management of patients' accounts.Verifies patient insurance eligibility and establishes method of payment.Runs daily insurance eligibility ahead of patients' scheduled visits.Receives and assists patients and visitors.Handles phone calls in a professional and helpful manner.Serves as liaison between department and other departments within the University system. Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. FLSA Nonexempt Grade 1700 Position Salary Annual Minimum Salary 22.890 Annual Mid Range Salary 23.390 Annual Maximum Salary 24.090 Standard Hours 35.00 Union Description Teamsters, Local 97 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience.An additional year of experience is required in lieu of the secretarial program.College credits may be substituted on a year-for-year basis for secretarial experience.Up to sixty (60) credits may be substituted for two (2) years of secretarial experience. Certifications/Licenses Required Knowledge, Skills, and Abilities Proficiency in typing and word processing skills.Must have knowledge of Microsoft Office.Excellent telephone and customer service skills.Demonstrated ability to handle multiple tasks accurately in a fast paced environment. Preferred Qualifications Bilingual skills (Spanish/English) preferred.Knowledge of PeopleSoft and procurement policies and procedures. Equipment Utilized Physical Demands and Work Environment Moderate physical effort (lift/carry up to 10 pounds).Frequently prolonged sitting and data entry. Special Conditions Posting Details Posting Number 24ST1258 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Off Campus City Northfield State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement