Administrative Research Associate

Position Details Position Information Recruitment/Posting Title Administrative Research Associate Job Category Staff & Executive Department Cancer Institute of New Jersey Overview Through our science, our evidence-based actions, our openness, and our respect for those we serve, we will advance cancer-focused research worldwide and reduce the burden of cancer in our catchment area. By engaging with and empowering our exceptionally diverse populations, and addressing their questions and fears, we will engender hope for cancer patients and their families and play a critical role in strengthening the fabric of our communities by gaining andprotecting their trust and providing access to the outstanding oncology care each person deserves.To accelerate scientific discovery focused on understanding cancer, innovating cancer treatment, and improving cancer prevention; to provide outstanding, novel, and compassionate patient care; to provide evidence-based and culturally informed education to physicians, nurses, researchers, staff, and the community; and to achieve cancer health equity in our state through outreach to and engagement of our extraordinarily diverse communities.Curiosity and Discovery, Integrity, Collaboration, Cultivating Diversity, Respect and Caring, Perseverance. Posting Summary Rutgers, The State University of New Jersey is seeking an Administrative Research Associate for the Cancer Epidemiology & Health Outcomes division of the Rutgers Cancer Institute of New Jersey (CINJ).Under direction of the Director, Research Administration, this position provides administrative support to the assigned Research Faculty member(s). This position is responsible for providing high level support to the research faculty in the research, academic and/or leadership roles. The Administrative Research Associate must always maintain a high level of professionalism and have the ability to interact with high level academic and business associates as well as colleagues at all levels of Rutgers University and other institutions.Among the key duties for this position are the following:General Administrative SupportProactive calendar management.Manage all meeting logistics including room/set-up, audiovisual, food/beverage, housekeeping, preparing a flyer or other meeting notice, formatting and sharing agenda, calendar invitations, parking/travel arrangements/directions for visitors, arrange virtual platform (WebEx, Zoom, Teams, etc.), calendar invitations, formatting and sharing agenda, collection/screen sharing of presentations, recording, chat monitoring, confirmations/reminders, basic meeting minutes/notes.Assist with preparing agendas and drafting meeting materials, including slides for faculty presentations.Perform executive notetaking. Conduct meeting follow up independently.Handle all travel and conference arrangements, travel advances, and expenses, and prepare detailed and accurate itineraries with all contact information for hotels, transportation, etc.Research Program AdministrationWorks with CINJ Finance to initiate the hiring process. Assist with preparing an appropriate job description.Assists Workforce Planning and Performance (and Rutgers HR, as appropriate) to have the position open in ROCS. Pull applications from ROCS and provide to the faculty for review and selection of candidates. Move applicants along in ROCS as appropriate.Arrange interviews between the faculty and candidates.Responsible for faculty and staff onboarding and exiting in accordance with CINJ SOPs and respective appointment department.Manages requests for time off/attendance records for the faculty's research staff.CCSG/Research Administration ReportingAssist faculty by doing an initial review and completion of the lists of publications and awards and responding to inquiries.Support CCSG Research Program Leaders and/or Associate Directors in their CCSG-related responsibilities (e.g., coordinating Program Meetings, work with with Program Members, obtaining information for grant renewal activities).Assist faculty and/or Research Administration on necessary activities to support CCSG-related activities (e.g., External Advisory Board [EAB] slide sets).Grant Administration SupportRequest, review and draft documentation and materials regarding the grant submission process such as checklists, Letters of Support, biosketches, ancillary documents, and No Cost Extensions (NCE's).Maintain records of materials (e.g., Human Subjects forms, Resource Sharing Plans) and faculty's "Other Support" page.Coordinate JIT process which includes gathering and reviewing information and documents for Just in Time process, entering JIT materials into eRA commons and advise the PI on actions needed, and liaising with Program Officers on program requirements.Work with faculty to ensure effort certifications are completed in a timely manner.Assist the faculty in financial analysis response and any actionable items. Track expenditures (e.g., gift cards) and provide reconciliation monthly.Professional DevelopmentParticipate in all required trainings, continuing education, and professional development opportunities. Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 25S Position Salary Annual Minimum Salary 68938.000 Annual Mid Range Salary 82759.000 Annual Maximum Salary 98285.000 Standard Hours 37.50 Union Description HPAE, Local 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelors' Degree.Three (3) years of related experience in a business office, government agency or university setting required.Equivalent education, experience and/or training may be substituted for the degree requirement. Certifications/Licenses Required Knowledge, Skills, and Abilities This position requires proficiency in Microsoft Office products, including Word, PowerPoint, and Excel.Must have working knowledge of what is necessary for the proper conduct of human subjects' research including budget preparation and tracking expenditures; institutional review board procedures; and, grant and contract proposal submissions.Must be dependable, flexible, and people oriented.Must be resourceful in analyzing work-related challenges and seeking out effective and efficient solutions.Must be able to perform information acquisition tasks, using internet search engines, PubMed and other databases, etc.Must be willing to work additional hours to meet deadlines, as needed.Must have excellent oral and written communication skills and a highly professional demeanor in person and on the telephone.Must be organized, detail oriented, and possess strong spelling, grammar, and proof-reading skills.Must be computer literate with proficiency and intermediate to advanced knowledge of Adobe Acrobat and End Notes. Preferred Qualifications Experience with federal and non-federal research funding preferred. Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS:Standing, sitting, walking, talking and hearing.No special vision requirements.Lifting up to 25 lbs.WORK ENVIRONMENT:Office environment with primary work site will be located at Rutgers Cancer Institute of New Jersey in New Brunswick. Special Conditions Posting Details Posting Number 24ST1257 Posting Open Date 05/23/2024 Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement