Program Coordinator II, Undergraduate Scholars Program

Position Details Position Information Announcement Number STAFF - VA - 24407 For questions regarding this position, please contact: Anna Tuttle(406) 994-3565anna.tuttle1@montana.edu Classification Title Program Coord II Working Title Program Coordinator II, Undergraduate Scholars Program Brief Position Overview This position provides an opportunity to help facilitate MSU’s core missions of integrating learning and discovery by managing the Undergraduate Scholars Program. The Undergraduate Scholars Program Manager will use solid communication, organizational, and administrative skills to coordinate our diverse and multifaceted undergraduate research program and partnerships.Position Number 4M0552 Department VPRED Undergrad Scholars Division Office of Research and Economic Development Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary Salary range of $20.49 to $25.61 per hour, commensurate with experience, education, and qualifications. Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details General Statement The Undergraduate Scholars Program ( USP ) promotes integration of undergraduate discovery and learning by facilitating authentic, hands-on, faculty-mentored research, scholarly, and creative projects. USP solicits proposals from and administers grant awards to undergraduate researchers and cooperates with partner programs across campus to bring the benefits of undergraduate research to students in all academic disciplines.Duties and Responsibilities

Assist the Director of Undergraduate Research in managing award proposals, travel awards, applications, and partnerships.

Coordinate efforts across several programs, strengthening partnerships and maximizing student outcomes. Participate in strategic planning with partner groups across the MSU campus.

Work with the MSU Student Research Council and the Director of Undergraduate Research to plan and execute research consortiums in fall and spring.

Manage the USP’s communications and event planning including overseeing logistics, marketing, maintaining the USP website, and creating digital and printed outreach materials.

Work closely with Fiscal Shared Services and Human Resources to perform accounting and processing functions, onboarding, payroll management and records management.

Prepare and monitor budget with the oversight of the Director of Undergraduate Research.

Oversee office management tasks such as scheduling meetings, serving as first point of contact for staff, faculty and students, maintaining confidential records, ensuring course scheduling/credits, catering, and planning travel.

Supervise student workers with enthusiasm, warmth, organization, and dedication to their growth and education.

Required Qualifications – Experience, Education, Knowledge & Skills

Bachelor’s degree or an equivalent amount of education and/or experience.

Progressively responsible administrative/office management experience or equivalent combination of relevant education and experience.

Outstanding organizational skills and attention to detail.

Ability to follow administrative procedures, meet deadlines, organize, process & analyze data, and manage/prioritize large projects.

Demonstrated effective communications and customer service skills.

Ability to work efficiently with standard office equipment, computers and software. Proficiency with Microsoft Office software suite including Word, Excel, and Outlook, plus a willingness to learn specialized software as needed.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Research Master’s degree and/or background in teaching or educational administration.

Demonstrated competence managing fiscal and budget records.

Knowledge of undergraduate research programs & procedures.

Knowledge of MSU policies, procedures, and systems.

Experience working in an academic department in higher education setting.

Background in web design. There are free classes available to staff that would like to learn the MSU Content Management System ( CMS ).

The Successful Candidate Will

Have the requisite skills to represent the Undergraduate Scholars Program and MSU in a professional and courteous manner.

Communicate clearly, effectively, and courteously with a variety of constituents.

Display a desire to help students achieve their academic goals.

Demonstrate competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.

Consistently exercise initiative, good judgment, and effective time management with minimal supervision.

Position Special Requirements/Additional Information

This position may require occasional weekend or evening work for special programs and events.This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation.This position has supervisory duties? Yes Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on July 10, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.Special Instructions Diversity Statement Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile. MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html