Office Coordinator

Aurora, CO 80011

Job Position: Office Coordinator Job Type: Full Time Salary: $43,000

Essential Duties and Responsibilities:

This position will manage customer service needs and assist with coordinating order fulfillment from beginning to end by collaborating with the production & operations teams. Will be responsible for maintaining the administrative functions of the office and reporting to other departments to ensure goals are met and information for financial reporting is accurate.

Main Responsibilities:

Diligently service incoming customer requests via email and telephone, process orders, and communicate delivery expectations to the Production and Operations teams.

Manage incoming office traffic (drivers, deliveries, etc.)

Maintain open and consistent communication with Operations team to ensure efficiency and accomplishment of daily load capacity requirements.

Work directly with drivers and Operations team to direct incoming/outgoing loads to assigned shipping and receiving areas.

Validate total count quantities for all loads and ensure BOL and other paperwork is complete. Investigate and solve discrepancies.

Assist with managing tool and supply inventory levels and replenishment as needed.

Take ownership of completion of all required documentation and daily reporting to close daily transactions and submit for processing

Work with Finance Department to ensure accuracy of all documents required for billing and inventory reconciliation. Help troubleshoot discrepancies.

Manage administrative duties as needed including filing and maintaining office cleanliness.

Perform other miscellaneous duties and customer account management requests as needed.

Qualification/Skills:

Must be available Monday-Friday 8:00am-5:00pm.

Must be self-motivated and have ability to work with little to no supervision

Accurate and strong attention to detail and data entry.

Excellent customer service skills and ability to multi-task and work under pressure.

Demonstrate good organizational, time management and prioritization skills.

Excellent communication, written and verbal skills; Bilingual English/Spanish

Excellent Microsoft office skills, especially Microsoft Excel.

Must uphold a high level of loyalty, integrity and ethics.

Ability to meet deadlines and maintain confidentiality.

An Equal Opportunity Employer