Administrative Assistant Needed

About us:

We are long standing, small medical office.

Our work environment includes:

Casual office setting

Relaxed atmosphere

Two office dogs

Job Overview:

We are seeking a proactive, detail-oriented and organized Receptionist/Administrative Assistant to join our small medical office. The ideal candidate will provide exceptional administrative support along with offering empathetic and compassionate customer service in a professional medical office setting.

Some of the responsibilities include:

-Knowledge of HIPAA Policies and Practices

-Greet and assist patients/visitors in a friendly and professional manner, always

-Answer phone calls and take detailed messages for the Doctor

-Schedule, check in and check out patients, collect and process copays

-Perform data entry tasks with accuracy and efficiency

-Assist with office management duties as needed

-Handle incoming and outgoing mail and emails daily

-Maintain organized filing systems

-Complete and balance daily accounting ledgers

-Scan upload necessary information to charts in a timely manner

-Schedule and order lunches with pharmaceutical representatives

-Maintain inventory of medication samples

Requirements:

-Proven experience as a Receptionist, Administrative Assistant, or in a similar role

-Proficiency in MS Office (Word, Excel, Outlook)

-Excellent communication skills, both written and verbal

-Strong organizational skills with the ability to prioritize tasks

-Knowledge of office procedures and basic accounting principles

-Ability to handle multiple tasks while maintaining attention to detail

-Basic knowledge and troubleshooting of Xerox and computers a plus

-Experience with medical or dental reception is a plus

-High School Diploma or equivalent

-No have allergies to dogs and be comfortable around them

Schedule/Hours:

-32 hours per week

-Monday through Thursday 8 a.m to 4 p.m.

-Paid time off after 6 month

This position offers the opportunity to work in an office environment where your skills will be valued. If you are a proactive, detailed multitasking individual with excellent administrative and communication abilities, patient, kind and compassionate, we encourage you to apply for this role. Please email brief cover letter telling a little about yourself, along with your resume.