AP Billing Specialist

Job Overview

We are seeking a detail-oriented and experienced AP Billing Specialist with a strong background in the construction industry. The ideal candidate will be responsible for managing the accounts payable (AP) process, ensuring accurate and timely billing, and maintaining comprehensive financial records. This role requires a deep understanding of construction project accounting, excellent organizational skills, and the ability to work collaboratively with various departments and vendors. This is a full time onsite role.

Key Responsibilities

Accounts Payable Management:

o Process and verify invoices related to construction projects.

o Ensure all invoices are coded correctly to the appropriate job and general ledger accounts.

o Review and reconcile vendor statements and resolve discrepancies.

Billing and Invoicing:

o Prepare and issue invoices to clients based on contract terms and project milestones.

o Track and follow up on outstanding invoices to ensure timely payment.

o Maintain detailed records of billing activities and client communications.

Vendor Relations:

o Establish and maintain relationships with vendors and subcontractors.

o Address vendor inquiries and resolve any billing issues or discrepancies.

o Negotiate payment terms and manage vendor contracts.

Financial Reporting and Compliance:

o Assist in month-end and year-end closing processes.

o Prepare reports related to accounts payable and billing for management review.

o Ensure compliance with company policies and industry regulations.

Qualifications

Education:

o Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

o Relevant certifications (e.g., Certified Accounts Payable Professional, Certified Construction Industry Financial Professional) are a plus.

Experience:

o Minimum of 3-5 years of accounts payable and billing experience in the construction industry.

o Proficiency in construction accounting software (e.g., QuickBooks, Procore, Sage 300 Construction and Real Estate).

o Strong understanding of construction contracts, lien waivers, and compliance requirements.

Skills:

o Excellent attention to detail and accuracy.

o Strong analytical and problem-solving abilities.

o Effective communication and interpersonal skills.

o Ability to manage multiple tasks and meet deadlines.

o Proficient in Microsoft Office Suite (Excel, Word, Outlook).