Executive Assistant Business Partner II

About the RoleExecutive Assistant Business Partners (EABPs) partner with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!About the RoleWe are seeking an Executive Assistant Business Partner to join the Autonomous Mobility Team, supporting 3 senior leaders. This person will be responsible for everything from calendaring, travel and event planning, to tracking expenses and team support. We are seeking someone who is highly organized, motivated and a skilled problem-solver. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across organizations.What You'll Do

Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations

Help ensure leaders are properly prepared and on time for all meetings.

Assist with the scheduling of multiple stakeholder meetings

Contribute to leadership meetings by taking notes and tracking action items

Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office

Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs

Make domestic and international travel arrangements and process travel expense reports based on direction from traveler

Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing

Follow up and provide reminders on project deadlines, AIs, and deliverables

Assist with ensuring the timely review and submission of expenses

May assist with facility/space planning logistics

May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget

May work on other tasks and projects as assigned

Basic Qualifications

Minimum 6+ years of administrative experience

Preferred Qualifications

Minimum 8+ years of administrative experience preferred

Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business

Google calendar

Tech company experience

Experience supporting multiple leaders

Excellent communication skills with ability to build strong relationships with both internal and external stakeholders

Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities

Proven ability to work in a fast paced, often changing environment with efficiency and accuracy

Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight

Strong organizational skills with a strong attention to detail

Experience coordinating projects

Experience with budget management

Ability to work with confidential information

Experience working in a complex, matrixed and global environment

Bachelor's degree or equivalent practical experience

For New York, NY-based roles: The base hourly rate range for this role is USD$47.60 per hour - USD$52.89 per hour. For Washington, DC-based roles: The base hourly rate range for this role is USD$47.60 per hour - USD$52.89 per hour. For all US locations, you will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of comp. You will also be eligible for various benefits. More details can be found at the following link https://www.uber.com/careers/benefits.Uber is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing this form- https://docs.google.com/forms/d/e/1FAIpQLSdbY9Bv8-lWDMbpidF2GKXsxzNh11wUUVS7fM1znOfEJsVeA/viewform