Front Desk Legal Receptionist

The Lee Viacava Law Firm is seeking a legal assistant to help with the day to day tasks and will work along a senior paralegal with decades of experience. Are you a talented multitasker who loves interacting with people? We’re looking for a positive and professional assistant to add to our firm. You will assist the firm with the day-to-day operations. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role. This candidate must be very organized, be able to start a specific task, and follow through until completion. Room to grow within for the ideal candidate. If this sounds like you, apply today!

Responsibilities:

Answering firm phones and interacting with potential new clients

Retrieving phone messages and returning calls to existing and potential new clients

Performing intake of potential new clients, including conducting conflict checks within the existing database

Confirming daily appointments via phone and/or e-mail

Assistance with scheduling in-office appointments for attorneys

Opening of new client files and assisting with client file maintenance

Assist with docketing case deadlines

Greet clients for in-office meetings

Prepare agenda for, schedule, and be present at weekly firm staffing meetings as needed

Perform administrative tasks related to cases

Act as a liaison with firm IT professionals when computer issues arise

Assist with creating templates, intakes, and with troubleshooting within the customer relations database

Assist in the day-to-day operations of managing a business.

Perform other necessary tasks on an as-needed basis.

Qualifications:

Must be proficient in Word

Must be comfortable with technology

Must be a quick learner and be willing to learn

Previous experience in administrative or law office experience is preferred

Happy disposition, positive attitude, drama-free

Present and engaged with co-workers and with clients

Strong attention to detail

Reliable and punctual

Flexible and open to growth

Ability to build rapport with clients and potential new clients

Excellent written and verbal communication skills

Excellent listening and note-taking skills

Goal-oriented and a willingness to be accountable for performing job duties and responsibilities efficiently and accurately

Team player, self-motivated, and open to constructive criticism

Focused on getting the job done vs. being focused on when the workday is done

Recognizes the importance of balance in life, health, and family

Job Type: Full-time

Expected hours: 40 per week

Benefits:

Paid time off

Schedule:

8 hour shift

Monday to Friday

Work Location: In person