Meetings Coordinator

An international, non-profit professional association seeks a full-time Meetings Coordinator to help support our in-person and virtual meetings and activities.

Primary job requirements include:

Providing administrative support for meetings including registration set-up, processing registrations, sending meeting correspondence and preparing name badges and meeting materials.

Assisting with organizing logistics for meetings activities such as dine-arounds, golf and tennis tournaments, and tours/special activities.

Assisting with entering data into meeting websites and following up with attendees to set up meeting profiles.

Organizing shipments to and from meetings and ordering needed meeting supplies.

Travel to and onsite support for 1-2 meetings a year. One meeting is an approximate 10-day commitment.

The ideal candidate will have:

Excellent organizational and prioritizing skills and attention to detail.

Excellent customer service, particularly through email.

Team player and positive attitude. We are a small team of 10 employees so we need someone who likes to pitch in and learn new things to get a project done.

Proficiency in Microsoft Office and comfort with database environments.

Comfort with technology and learning new skills.

A 2-year college degree and some previous association or meetings experience is preferred but not required.

The office is in downtown Chicago, and we are currently working on a hybrid schedule. Position benefits include health care, paid time off, and 401(k).

Please respond with your resume and a cover letter.