Office Admin Assistant in Brentwood - Part time

Administrative Assistant position available for an established Commercial HVAC company in Brentwood.

Software experience with Excel (Must be able to create spreadsheets in excel not just input information), Word and QuickBooks Online.

Part-time position of 15-20 hours per week to start. IN OFFICE POSITION

Flexible schedule/hours but must be available during the morning at least 3 days per week Monday-Thursday.

Must be organized, flexible, comfortable working alone, self-starter, resourceful and motivated. Must have good communication skills, efficient with time management, attention to detail and follow directions.

Summary/Objective:

The Administrative Assistant's job duties include, but are not limited to, incoming/outgoing phone calls, help manage accounts payable/receivable, collect timesheets and be responsible for their accuracy. Help with payroll, office errands, maintain office supplies, coordinating job details with the employees out in the field, create and update excel reports on a weekly basis and handle other day-to-day office activities as assigned by the supervisor.

Responsibilities:

Performs administrative and clerical support tasks

Thorough and accurate filing and recordkeeping

Assist with special projects, research and compile information as needed

Provide comprehensive and confidential administrative and personal support

Organize office by lightly cleaning and tidying spaces

Various tasks as assigned

Required skills/abilities:

Excellent written, verbal, and interpersonal skills both in person and over email

Basic understanding of administrative and clerical procedures and systems

Proficient with Microsoft Office and/or related software (including Google Docs,

Google Drive, Dropbox, Gmail, and Google Calendar). QuickBooks Online knowledge.

Problem solver, ability to integrate organizational systems and optimize workflow

Work independently with strong and proactive follow-through

Proven ability to handle confidential information, trustworthiness and have discretion

Ability to multi-task and prioritize daily workload, meet deadlines, and manage

multiple tasks at once

Office is on 2nd floor with NO elevator

Education and experience:

High school diploma, GED, or equivalent required