Real Estate Office Assistant - Full-Time ONLY

Ingenious Asset Group, Inc., is a boutique property management and real estate brokerage firm based in Encino and is seeking a full-time Real Estate Office Assistant with growth potential.

This position reports directly to the Broker/Company Owner and is a great opportunity for you to learn the ins-n-outs of property management and real estate sales, with great growth potential.

PRIOR EXPERIENCE IN PROPERTY MANAGEMENT AND REAL ESTATE SALES IS PREFERRED.

Responsibilities:

Complete general office duties such as opening and distributing mail, visiting the post office, visiting banks for deposits, tracking and ordering office supplies, and other miscellaneous office tasks

Record tenant receipts against monthly charges

Prepare and make bank deposits – remotely and/or at the branch (as necessary)

Review, and process payments of vendor invoices.

Enter invoices in QuickBooks.

Conduct weekly check runs

Assist in listing and marketing properties for sale

Help in conducting open houses or showings during the week, evenings, and weekends

Assist with property management and sales-related property inspections and take photographs

Help prepare and post tenant notices (rent increases, notices to enter, lease violations etc.)

Assist the managers in monitoring and enforcing rent collections

Assist the managers with apartment leasing needs: Rent surveys, advertise and showing apartments

Assist in communicating with tenants and solving issues on a timely basis, and documenting in Appfolio as needed

Assist with other property management responsibilities/tasks

Technical Skills

Computer literacy and knowledge of Microsoft

Appfolio experience preferred, but not required

Tech-savvy required with use of Google cloud platform and other technology

Professional and Other Requirements

Detail oriented and able to follow systems, policies and procedures.

Must be able to prioritize.

Must have an outgoing, energetic & positive attitude

Punctual & reliable

Technology-oriented, knowledge of computers

Self-motivated and able to work independently

Excellent communication skills

Must own a reliable car, have a clean driving record and provide proof of valid CA car insurance. Position requires driving to properties to post notices, collect rents, to show vacancies etc. Gas allowance is paid.

Bi-lingual (English-Spanish) preferred, but not required.

Compensation: Starting at $18.00 per hour, based on experience

Performance-based bonuses

50% paid medical, dental and vision insurance

Company matching 401K

Paid vacation time, sick time, and company holidays

Paid cell phone

Employment is contingent on a credit and background check. A drug test may be administered.

Equal Opportunity Employer.