Executive Assistant

Description:You will be responsible for calendar management, meeting logistics and preparation, document preparation, expense reporting, travel accommodations, and miscellaneous administrative functions as needed. Work closely with the executives, proactively anticipating expectations, needs and required resources. Understand complex priorities to ensure that the executive’s time is optimized with minimal input. Manage high volume calendars (domestic and international) - scheduling, organizing, and managing complicated and sometimes hectic schedules. Manage a multifaceted, continuously changing business and personal travel schedule ensuring it meets the needs of the business and personal priorities. Track, monitor, and guide progress of projects and action items to ensure they remain on course. Utilize knowledge of the company’s business to effectively conduct research as needed for special projects. Handle sensitive situations with professionalism, confidentiality, and good judgment. Act as a liaison for direct reports. Coordinate activities between departments and outside parties.Skills:Executive support, calendar management, Executive administrative support, executive/management support, Calendaring, Expenses, Concur, Administrative support, Microsoft office, Travel management, Executive administrative, Project coordinationTop Skills Details:Executive support,calendar management,Executive administrative support,executive/management support,Calendaring,Expenses,ConcurAdditional Skills & Qualifications:This is a highly visible, fast-paced position requiring an extremely organized, articulate, and proactive individual with specific knowledge of the company and executive’s needs. This role will interface with all levels of leadership, employees, clients, and partners. BS degree preferred (or equivalent experience) and 10+ years of previous experience supporting C level executives in a technology, advertising/marketing services, or other fast paced environments. Strong computer skills required (Microsoft Office Suite – Excel, Outlook, PowerPoint, Word); prefer experience with Zoom, WebEx, Microsoft Teams, or similar communication tools; Concur, Dropbox, OneDrive, Slack, Workday and Confluence experience strongly preferred. Experience with processing expense reporting including foreign travel and currency conversion. Excellent written, verbal, and interpersonal communication skills to ensure successful interactions with all levels of employees and external contacts. Ability to handle heavy workload and fast paced work environment and exhibit initiative, creativity, and flexibility. Work independently as well as part of a team to ensure that the needs of the business are always met, and that adequate assistant coverage is provided to the executives. Possess keen awareness and adaptability to anticipate company and executive needs and allocate resources accordingly. Ability to take ownership of assignments and show great accountability for work. Ability to maintain strict confidentiality and use discretionary judgment. A fast learner, someone who takes the initiative to figure out what needs to be done. Excellent attention to details and follow-through skills. Positive attitude and strong work ethic, can-do, roll-up your sleeves style. Excellent customer service skills and able to work well with different types of personalities. Previous experience in a similar role at a start-up or related technology company.Experience Level:Expert LevelAbout TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.