Office Assistant Needed

Office Assistant

John Hay Estate at The Fells, Newbury, NH

Full-Time or Part-Time by request

The John Hay Estate at The Fells is a dynamic, non-profit organization dedicated to welcoming people of all ages, making each visit an enriching experience with opportunities to explore and learn from our natural lakeside setting, our renowned historic buildings and gardens, and the historic achievements of three generations of Hay family visionaries.

We are looking for a motivated and organized Office Assistant to join our team and help maintain the smooth operation of our office.

Job Summary:

The Office Assistant will perform a variety of administrative and clerical tasks to support the efficient operation of the office. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

- Answer and direct phone calls

- Organize and schedule appointments

- Plan meetings and take detailed minutes

- Write and distribute email, correspondence memos, letters, and forms

- Assist in the preparation of regularly scheduled reports

- Develop and maintain a filing system

- Update and maintain office policies and procedures

- Order office supplies and research new deals and suppliers

- Maintain contact lists

- Provide general support to visitors

- Act as the point of contact for internal and external clients

Requirements:

- Proven experience as an office assistant or in another relevant administrative role

- Knowledge of office management systems and procedures

- Working knowledge of office equipment, like printers

- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

- Excellent time management skills and the ability to prioritize work

- Attention to detail and problem-solving skills

- Excellent written and verbal communication skills

- Strong organizational skills with the ability to multi-task

- High School degree; additional qualification as an administrative assistant or Secretary will be a plus

Benefits:

- Competitive salary

- Paid time off

- Professional development opportunities