Office Clerk IV

Office Clerk IV JobID: 3542

Position Type:

Clerical/ Clerical

Date Posted:

8/23/2024

Location:

James Monroe Upper School

Date Available:

08/23/2024

Closing Date:

09/05/2024

Position Information

Bargaining UnitBENTEJob LocationMonroe UpperJob TitleOffice Clerk IV - (12 months )Hours35BracketVII (7)Salary Range$16.72 - $18.27/hrABOUT RCSD: The Rochester City School District (RCSD), located in vibrant Monroe County on the beautiful shores of Lake Ontario serves over 26,000 students, of whom more than 85% are students of color, in 46 schools and 10 alternative programs. The RCSD Board of Education and Superintendent believe that each student has recognizable and untapped potential that we all strive to discover and fulfill. In a partnership of family, school and community, our mission is to provide all students equitable access to a high quality education and graduate students who are prepared to become productive members of society. The Rochester City School District’s vision is to provide a high quality education that fosters the development of the individual talents and abilities of our students in a nurturing environment of equity. Students are our first priority and will drive each decision. Our work is centered in respect, trust, integrity and accountability. DISTINGUISHING FEATURES OF THE CLASS: This is entry-level clerical work involving responsibility for the performance of routine clerical tasks. Independent judgment is restricted to the application of standard procedures to specific cases. The use of a personal computer for word processing and database entry is an integral part of this position. Employees receive detailed oral and/or written instructions for new, more involved or difficult assignments. The work is reviewed by immediate supervisory observation, by cross checking, or by another step in the clerical process. The employee reports directly to and works under the direct supervision of a higher-level employee. Does related work as required. TYPICAL WORK ACTIVITIES: (All need not be performed in a given position. Other related activities may be performed although not listed.)

Types uncomplicated material such as memoranda, form letters, short correspondence, brief reports, simple records, vouchers and requisitions;

Types more involved material as needed such as lengthy memoranda, correspondence, reports, statistical tabulations and data;

Enters and extracts data and information from a database;

Date stamps, sorts, and distributes mail to appropriate office and/or employees;

Sorts, indexes, and files correspondence, reports, memoranda, records, purchase orders, requisitions, applications, and other office material;

Pulls material from files, makes simple file searches, maintains charge out records;

Operates standard office equipment such as computer, copier and fax machine;

Checks accounts, documents, reports, and/or records for clerical accuracy and completeness;

Extends and totals arithmetic entries;

Collates assembled materials;

Organizes materials for mailing and stuffs envelopes by hand or envelope stuffing machine;

Issues and records applications, licenses, permits;

Relieves at switchboard; answers telephone and obtains and gives out routine information about office function and services, refers calls to proper office and personnel, or takes messages;

Acts as office receptionist by greeting visitors, obtaining and giving out information, directing visitors to proper office, or announcing visitors and appointments;

Receives remittances by mail or in person, issues receipts and records;

Posts to simple financial records.

WHEN ASSIGNED TO A SCHOOL DISTRICT OTHER THAN THE CITY SCHOOL DISTRICT, INCUMBENTS MAY ALSO:

Assist the nurse teacher in a school health office, interacting on a daily basis with students, providing minor first-aid and arranging for transportation of ill or injured children;

Assist in libraries and resource centers, filing materials, checking and shelving books;

Acts as monitor in study halls, libraries, and media centers.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of basic arithmetic operations; working knowledge of the rules of punctuation and spelling; working knowledge of office terminology, practices, procedures, and equipment; ability to add, subtract, multiply and divide; ability to sort, arrange, and file material alphabetically or numerically; ability to locate materials in files; ability to operate standard office equipment; ability to follow oral or written instructions; ability to deal effectively with the public or office personnel; ability to obtain accurate and sufficient information from callers or visitors and to take messages; ability to use a personal computer for word processing and database entry; ability to type material from straight copy and as needed from rough draft or detailed instructions; ability to write legibly; record-keeping ability; ability to use a telephone in a courteous and efficient manner; clerical aptitude; accuracy; good judgment; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma. NOTE: Where education is lacking, clerical experience may be substituted on a year-for-year basis.REVISED: November 13, 1986REVISED AND TITLE CHANGED: May 8, 2008FORMERLY: CLERK TYPIST ADDITIONAL INFORMATION: Depending on the position duties, candidates for employment with the Monroe County Government will be required to pass a pre-employment drug test.Competitive Appointment:You must have current competitive status as (Job Title), or be reachable on the competitive eligible list Provisional Appointment:If you are being hired in a provisional capacity you will be required to take the Civil Service exam when it is next offered by Monroe County. Residency:Candidates must be residents of Monroe County for 30 days at time of permanent appointment or testing. A waiver of residency requirement may be requested, but cannot be guaranteed. '); function setUpPageBreaks(){h = 0; try{}catch(ex){}} var h = 0 setTimeout("setUpPageBreaks()",100) document.write('