Commercial Real Estate admin

Apply in person 250 north Atlantic Ave #201

May be responsible for one or more of the following:

Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence

Schedule and coordinate meetings/special events, as requested

Assist in commercial lease administration activities, including tenant contacts and insurance information; generate reports

Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with the company policies and procedures

Ensure office is stocked with office supplies and other required items to maintain the office

Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software and/or excel sheets.

Track and file contracts and insurance certificates; maintain follow-up system for expirations for both tenants and vendors

Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders

Maintain the property purchase order system

Maintain lease and contract files, as well as other files located within the property management office

Promote and foster positive relationships with tenants and clients and track service calls as required

Assist with monthly and quarterly management reports as well as annual budget preparation such as sales reports.

Process management and maintenance staff hours.

KEY COMPETENCIES

Communication Proficiency (oral and written)

Customer Focus (internal and external)

Organization Skills

Interpersonal Skills

Initiative

Multi-tasking

Follow-ups skills

IMPORTANT EDUCATION

High school diploma/GED equivalent; Bachelor’s degree preferred.

Important Experience

Customer service experience in commercial property management office for at least 3-5 years is a MUST.

Additional Eligibility Qualifications

Proficiency in Microsoft Office Suite

Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax/ scanner machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to stand and walk for extended or continuous periods of time. They must be able to ascend and descend staircases, ladders, and/or step stools. The employee may also be regularly required to remain in a stationary position (sit or stand) for 80% of the time; regularly operate office machinery.

Job Type: Full-time

Pay: From $45,800.00 per year

Benefits:

Paid time off

Schedule:

Monday to Friday

Experience:

Customer service: 3 years (Required)

License/Certification:

Driver's License (Required)

Ability to Commute:

Daytona Beach, FL 32118 (Required)

Work Location: In person