Contract Administrator - 308ADBB608

As a member of CoreSite's Procurement Department, the Contract

Administrator will support the development and operation of new and existing

data centers by processing contracts and purchase orders with third-party

partners, managing indirect procurement vendors, and ensuring adherence to

procurement processes and compliance best practices.Duties:

Review independent contractor's agreements, purchase orders, and change

orders for accuracy and completeness

Review lien waivers, collaborate with contractors and vendors to ensure

forms are completed to Company standards, and work closely with Accounts

Payable to ensure compliance with the Company's lien waiver policy Supports

the Director of Procurement with competitive bidding activities, including

document preparation and analysis

Manage the purchasing card ("Pcard") program, including overseeing

the monthly accounting process and user management

Identify issues, troubleshoot, and provide guidance to assist CoreSite

Managers in ensuring timely contractor payments and equipment procurement

Coordinate with Accounting, Accounts Payable, Legal, Facilities and

Construction departments to resolve issues related to contracts, purchase

orders, lien waivers, and import document requirements

Validate and process purchase orders in the system on a timely basis

Collaborate with requestors and approvers to ensure accurate entry of procured

service or material information and related sales/use taxes into the

purchase order system

Facilitate and manage the new vendor onboarding process, including

requesting W-9s, gathering vendor information, and conducting background

checks

Verify that all Certificate of Insurance (COI) documents from vendors meet

company requirements and are up-to-date before vendor perform services at any

CoreSite location

Work closely with CoreSite's Tax Manager and Accounts Payable team to ensure

that contractor and vendor contracts, along with related purchase orders,

include the appropriate state and local tax requirements

Manage the identification of Supplier Diversity designations and partner with

Director of Procurement to support Supplier Diversity initiatives

Promote and demonstrate behaviors consistent with CoreSite's culture and 6

Core Values

Manage the procurement process for indirect spend, including but not limited

to, HR, marketing, office and breakroom supplies

Support the implementation of Contract Lifecycle Management (CLM)

Facilitate the vendor score card process by soliciting feedback from major

stakeholders, compiling it into a digestible format for vendor

presentations, and analyzing performance trends over previous years for

Supplier Business Reviews

Special projects as assigned

Knowledge, Skills & Abilities

Hands-on, self-starter who is disciplined and detail orientated, with the

ability to work independently as well as in a team setting, who can

consistently deliver highly accurate and timely work

Excellent listening, written, verbal, organizational and interpersonal skills

Ability to quickly learn systems like ERP systems (e.g. JDEdwards,

Oracle, MRI)

High degree of proficiency with Microsoft Office software (Excel and Word)

Demonstrates a strong work ethic and accountability for meeting deadlines

Ability to work in a fast paced and evolving business environmentEducation/Experience

2 - 5 years' experience as Contract/Procurement Administrator preferred

Bachelor's degree in related field preferredPhysical Demands:The physical demands described here are representative of those that must be

met by an employee to successfully perform the essential functions of this

job. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally

required to stand, walk, sit, use hands to handle or feel objects,

reach with hands and arms, climb stairs, balance, stoop, kne l,

talk, and hear. The employee must occasionally lift and/or move up to 25

poundsCompensation:Compensation for this role includes a base salary between $69,000 and

75,000 annually. This role is also eligible for an annual bonus and

equity, based upon individual and company performance.Posting Timeline: This position is expected to be open for applications

through September 27, 2024Not only does CoreSite have a fun, team-focused

work environment, but we also offer great benefits to all employees

regularly scheduled to work more than 20 hours a week!

First-day medical insurance through Cigna with generous premium cost coverage

Dental insurance through Delta Dental

Vision insurance through VSP

Telemedicine through MDLive for Cigna

Healthcare and dependent care flexible spending account (FSA) plans

Health saving account (HSA) plans for employees participating in the High

Deductible Health Plan

Life, AD&D, short-term disability, and long-term disability insurance

fully paid by the company

Voluntary coverage benefits for supplemental life, critical illness,

accident, and hospital insurance

First-day eligibility for 401(k) savings plan through Fidelity, which

includes an attractive matching company contribution

Discretionary annual bonus and equity incentive plan

Employee stock purchase plan (ESPP) with a 15 percent discount

16 days of paid time off (PTO)