Administrative Assistant

Description A company in North Houston is in need of an Administrative Assistant on a temporary to full-time basis Duties include:➢ Primary ‘go to’ person for all administrative support functions. ➢ Data entry and maintenance of company databases, directories and records.➢ Coordinate meetings, conference calls and associated calendar maintenance➢ Prepare and edit reports, spread sheets and presentations as required➢ Manage filing system➢ Administrative duties of answering incoming calls, processing mail, scanning, copying, FedEx➢ Support Project Management and Marketing staff as necessary. ➢ Coordinate maintenance and ordering of Inspector equipment and supplies➢ Assist employees on timesheet and reporting requirements and policies➢ Scan, email and file electronic and paper reports for all contracts➢ Ad hoc projects assigned by Project Management staff➢ Arrange travel as necessary for office and field staff ➢ Order supplies and maintain office equipmentRequirements Proficiency in Microsoft Word and Microsoft Excel Experience in handling Email Correspondence Ability to Schedule Appointments and manage calendars Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to work independently and as part of a team Experience in an administrative role within the architecture industry preferred Ability to prioritize and manage multiple tasks simultaneously High level of discretion and confidentiality for sensitive information Basic understanding of architecture terminology and processes is desirable Strong problem-solving skills and ability to think critically Ability to adapt to changing work environments and schedules High school diploma or equivalent required, higher education or certifications in related field preferred Previous customer service experience is advantageous. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .