Program Assistant II
Program Assistant IIPrint (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4647145) ApplyProgram Assistant IISalary$27.74 - $35.00 HourlyLocation Golden, COJob TypeFull TimeJob NumberGLA - JR105272 - 09/24DepartmentColorado School of MinesOpening Date09/09/2024Closing Date9/20/2024 11:59 PM MountainFLSADetermined by PositionType of AnnouncementThis position is open only to Colorado state residents.Primary Physical Work Address1500 Illinois St. Golden, CO 80401FLSA StatusNon-Exempt; position is eligible for overtime compensation.Department Contact InformationHuman Resources recruitment@mines.edu 303-273-3250How To ApplyPlease submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Department InformationMake a difference in higher education! Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions." Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder. MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:
Medical, Dental, and Vision Insurance
Generous vacation and sick leave plus 13 paid holidays
State pension plan (PERA)
Parental Leave
Reduced cost tuition for employee and family members
Life and Disability Insurance
Professional growth and training opportunities
Access to technology and equipment
Colorado State Employee Assistance Program
Access to a world-class recreation center
Interaction with an international population and cultural events
Description of JobThis Program Assistant II position oversees administration, operations, and finances of the Capstone Design program, which entails participants (students and faculty) from several departments on campus. This position has oversight of three primary functions: financial administration, program operations, and administration of processes for faculty and students. Financial administration includes budget analysis and planning across several distinct funds and project allocations, budget exceptions management, fund account projections, tracking, and management, student-team budget tracking and management, purchasing oversight, and regular financial reporting to Capstone leadership team. The monitoring program operations included facilities (building, offices, classrooms, labs, and workshops), equipment and supplies, staff support, and events support. Administration of processes includes managing several workflows for purchasing, budget management, course scheduling, and travel as well as training for new faculty and students to understand and adhere to the program’s procedures. Primary Duties Include: Forfinancial administration, responsibilities include estimating/forecasting budget needs, projecting incoming funding levels, preparing budget documents, ensuring compliance with budget guidelines, recommending spending adjustments to remain within overall budget constraints, and interpreting budget materials, guidelines, and processes to help the leadership team exercise discretion in budgetary decision-making. This position oversees administration and operations of the Capstone Design program, which entails many participants and administrative/financial transactions. Managing the various workflows require procedures and infrastructure to direct, regulate, and control budget management, purchasing, and travel—as well as trainings for faculty and students to understand and adhere to the program’s procedures. The position providesadministrative support to ensure smooth and safe operation of all Capstone-dedicated facilities, including the new Thorson Design Center in the Labriola Innovation Hub, student-worker staffing of Capstone facilities, facilities equipment operations, and supplies management. The position supports the Capstone director in hiring, scheduling, and administering employment for a team of student workers to staff Capstone facilities and support Capstone students’ project work. The position supports the Capstone director in hiring and contracting adjunct faculty as project advisors. The position supports the Capstone Design stakeholder relations manager in planning and executing Capstone’s major events: twice annual Project Expos, Design Showcases, and Awards Ceremonies. Additional events may include special lectures, symposiums, workshops, and recruitment activities. Please Note: This position reports to campus Monday - Friday, with option for occasional work from home flexibility.Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsResidency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description: (New) H4R2XXPROGRAM ASSISTANT II (https://drive.google.com/file/d/0B4enHpLSVk4eTWxjeTRFZUdkaXc/view?usp=sharing&resourcekey=0-r4wY5QO7RB4jLunEk9ppw) MINIMUM QUALIFICATIONS: Experience Only: Five (5) years of relevant experience in an occupation related to the work assigned to this position, which included:
Use of Excel and pivot tables.
Maintaining budgets and invoicing experience.
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years
PREFERRED QUALIFICATIONS:
Prior relevant state experience.
Experience with academic scheduling.
Experience with Workday.
Experience with PowerAutomate.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpastate.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental InformationThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at benefits@mines.edu . The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.AgencyState of ColoradoAddressSee the full announcement by clickingthe "Printer" icon located above the job titleLocation varies by announcement, Colorado, Websitehttps://careers.colorado.gov/ApplyPlease verify your email addressVerify Email