Administrative Assistant

Description We are offering a contract-to-hire employment opportunity for an Administrative Assistant in our Financial Services sector located in Minden, Nevada. In this role, you will be essential in maintaining our operations by carrying out various administrative tasks. Your duties will involve handling client correspondence, managing customer accounts, and providing support to our office staff.Responsibilities: Manage a high volume of email correspondence with clients and staff Handle inbound and outbound calls, effectively answering inquiries and providing necessary information Maintain accurate customer records and perform data entry tasks as needed Assist in the preparation of client billing spreadsheets for monthly invoicing Send invoices and notices to clients in a timely manner Forward official documents and mail to clients, ensuring they receive all necessary information Send payment reminders to accounts that are overdue Generate and file special reports as required by management Assist in special projects, providing administrative support where needed Track and order office supplies, ensuring the smooth running of the office Schedule appointments and meetings as required. Please note that proficiency in Microsoft Word, Excel, Outlook, and PowerPoint is required for this role. Experience with customer service and data entry will be beneficial. Requirements Minimum of 3 years of experience within the Financial Services industry as an Administrative Assistant or similar role Proficiency in using Microsoft Office applications including Word, Excel, PowerPoint, and Outlook Experience in managing both inbound and outbound calls, demonstrating excellent telephone etiquette Proven customer service skills with the ability to manage queries and issues effectively Experience in data entry with high level of accuracy and attention to detail Excellent written communication skills with experience in email correspondence Demonstrated ability to schedule appointments and manage calendars efficiently Strong organizational and multitasking skills Ability to work independently and as part of a team High level of discretion and judgement in handling confidential information. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .