CPW ADMINISTRATOR III / Statewide Volunteer Program Assistant - Denver, CO
CPW ADMINISTRATOR III / Statewide Volunteer Program Assistant - Denver, COPrint (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4646399) ApplyCPW ADMINISTRATOR III / Statewide Volunteer Program Assistant - Denver, COSalary $57,708.00 - $75,024.00 AnnuallyLocation Denver, COJob TypeFull TimeJob NumberPMA 32123 09/24DepartmentDepartment of Natural ResourcesDivisionColorado Parks & WildlifeOpening Date09/10/2024Closing Date10/1/2024 11:59 PM MountainFLSADetermined by PositionType of AnnouncementThis position is open only to Colorado state residents.Primary Physical Work Address6060 Broadway, Denver, CO 80216, USAFLSA StatusExempt; position is not eligible for overtime compensation.Department Contact InformationCayla Phythian cayla.phythian@state.co.usSalary NoteAlthough the full salary range for this position is provided, appointments are typically made at or near the range minimum.Hiring Pay RatePlease note that all employees new to the State Personnel System are paid on a bi-weekly basis.How To ApplyPlease submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department InformationOPEN TO STATE OF COLORADO RESIDENTS ONLYConsider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. In addition to offering rewarding, meaningful work, we offer:
Medical and Dental plans
Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans
Paid life insurance
Short- and long-term disability coverage
Employee Wellness programs
Flexible Spending Accounts
Health Savings Accounts
11 paid holidays per year plus generous vacation and sick leave
Flexible work schedule options and remote-work options
Career advancement opportunities throughout the State system
Some positions may qualify for the Public Service Loan Forgiveness Program (https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch) .
COLORADO PARKS AND WILDLIFE (http://cpw.state.co.us/) Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources. The Education, Partnerships, and Volunteer Section (EDPV) provides statewide formal and non-formal educational programs and activities to CPW customers (internal and external) and constituents (hunters, anglers, outdoor recreationists, schools, etc.); develops organizational statewide partnerships with internal and external interest holders(participant recruitment and outreach, resource conservation, education, etc.); and recruits, trains, and coordinates the use of volunteers statewide in a variety of activities and programs relating to Colorado’s wildlife, outdoor recreation resources, and the management of those resources. The ten statewide programs within EDPV are: Formal Education, Archery in the Schools, Volunteers, Partnerships, Hunter Education, Hunter Outreach, Angler Education, Wildlife Viewing, Interpretation, and School Programs.Description of JobThis position connects community resources with business needs. It bolsters a wide range of priorities for the agency through volunteerism, including park management, habitat and conservation work, community science and research, wildlife surveys, education and interpretation, hunter education, angler outreach, customer service, and more.This position serves as a professional administrator, support and resource for the Statewide Volunteer Coordinator, regional volunteer coordinators, 300 staff supervisors, and 4,500 annual volunteers. They help ensure smooth operations by assisting with recruitment, training, scheduling, communication, retention, and administrative tasks, ultimately aiming to enhance the effectiveness and impact of volunteer programs statewide.The nature of this position is technical and complex, offering professional knowledge, support for staff and volunteers across Colorado, and creating and maintaining processes and resources. Functions as the assistant to the Statewide Volunteer Coordinator and is the first point of contact for volunteer related inquiries. This position interprets volunteer program policies and procedures for volunteers and staff. Specific job duties include but are not limited to: Volunteer Program Administration and OperationsCommunicate with both internal and external interest holders, recruit, retain, recognize, evaluate and reactivate volunteers to accomplish mission-critical work.Communication Lead:
Primary provider of customer service to internal and external interest holders via volunteer email account and phone lines.
Lead the creation, formatting, and distribution of monthly volunteer newsletters and support Statewide Coordinator with program updates for staff supervisors.
Manage volunteer social media account.
Provide day-to-day advice and support to volunteers and staff supervisors across the state, in conjunction with regional and statewide volunteer coordinators. Elevate higher-level issues to the Statewide Volunteer Coordinator.
Volunteer Recruitment:
Lead recruitment of a variety of statewide volunteer roles, such as volunteer hosts and events such as the International Sportsmen’s Expo.
Develop, implement, and advise staff on recruitment strategies, resources, and workflows.
Support pilot programs and help evaluate, operationalize, and expand those that are successful.
Volunteer Recognition and Retention:
Coordinate recognition and retention strategies for volunteers following agency procedures and directives, and within guidance set by the Statewide Volunteer Coordinator.
Propose and implement new recognition and retention efforts.
Evaluation:
Develop and implement annual volunteer and staff surveys with oversight from the Statewide Volunteer Coordinator. Analyze results and produce annual reports, making recommendations for improvement.
Track and amplify volunteer data, impact, stories, and outcomes.
Volunteer Engagement Software – Administrative
Ensure volunteer engagement data and records are regularly and accurately recorded.
Prepare information and reports to inform statewide coordinator on volunteer engagement and participation. Track information over time to determine trends and effectiveness.
Volunteer Uniforms:
Manage volunteer uniform program. This includes acting as the primary contact for vendor(s), submitting orders to vendors, managing uniform budget, fulfilling requests from staff, and managing item inventory.
Maintain and Help Develop Resources:
Formulate, update, and maintain standard operating procedures, volunteer program resources, and online file systems with guidance from the Statewide Volunteer Coordinator.
Equity, Diversity, Accessibility, and Inclusion (EDAI):
Assist with continuous improvement in equitable, diverse, inclusive and accessible practices and policies to make engaging with our agency as welcoming, sensible, meaningful, and usable as possible.
Training and Technical AssistanceAssist Statewide Volunteer Coordinator in planning, logistics, and implementation of training and technical assistance efforts. Statewide Volunteer Coordinator leads the overall vision, strategy, and content. Facilitation may be shared.Volunteer Engagement Software – Training and Management
Serve as a subject matter expert on the volunteer engagement software and act as a resource for staff and volunteers in effectively utilizing all the available tools and resources.
Act as the first point of contact for common questions, tips, feedback, and guidelines.
Staff Training and Support:
Assist with logistics, implementation, and follow up tasks for trainings for temporary and permanent employees who work with volunteers.
Coordinate continuing education and professional development opportunities, and support creation of training programs for staff.
Volunteer Training and Support:
Help design, implement and maintain training resources for statewide volunteer roles.
Coordinate continuing education and professional development opportunities for volunteers.
Purchasing and Financial Management
Responsible for administrative support for financial and purchasing processes for the Statewide Volunteer Program, including:
Helping solicit bids from vendors
Requisitions and helping negotiate contracts for goods and services
Creating purchase orders
Ensuring compliance with fiscal rules
Making payments through the state accounting system, Colorado Operations Resource Engine (CORE)
Allocating monthly credit card transactions.
Understand, interpret, and keep informed of fiscal, procurement, and personnel rules to provide technical advice, clarification, and guidance to the Statewide Volunteer Coordinator. Includes being a liaison with CPW/DNR purchasing and accounting personnel.
Assists with in state and out-of-state travel arrangements and processes travel reimbursements.
Other duties as assignedMinimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsMinimum QualificationsSix (6) years of relevant experience in volunteer management, community engagement, program management/coordination, organizational development, human resources, communications, education, or other professional, volunteer, or lived experience related to the work assigned to this position.ORA combination of related education and/or relevant experience in volunteer management, community engagement, program management, natural resource management, nonprofit or public administration, human resources, or communications equal to six (6) years. A college degree is not required.Substitutions
Additional appropriate education will substitute for the required experience on a year-for-year basis.
Required Competencies
Experience in volunteer or people management, including recruitment, training, engagement, recognition, and retention.
Demonstrates initiative, self-motivation, and accountability
Ability to work well independently as well as collaboratively in/with a team
Excellent problem-solving and critical thinking skills
Excellent organizational, communication, customer service, and time management skills
Ability to manage multiple projects, tasks, and timelines simultaneously with independence and attention to detail.
Ability to establish, grow, and maintain strong working relationships and partnerships internally and externally with staff, community members, and groups across a geographically dispersed program.
Demonstrated cultural competence to effectively work with people of diverse identities, perspectives, experiences, and backgrounds.
Strong learning orientation. Leverages resources and is creative in ways of learning to continue adapting to changing issues and trends.
Good working knowledge of computer based technology
Proficiency in Microsoft Word, Excel, Google suites, and online conferencing systems (e.g. Zoom)
Demonstrated record-keeping skills and experience with volunteer management software (e.g. CPW Connect/Offero) or similar database
Preferred Qualifications
Current or former State experience relevant to this position
Current or former Colorado Parks and Wildlife experience
Experience with CORE, SARA, or other State financial systems.
Experience with data and evaluation methods and best practices.
Ability to develop and deliver trainings and resources for diverse audiences.
Experience applying and supporting interpretation of rules, directives, regulations, and policies
Conditions of Employment
State of Colorado residency is required at the time of application.
Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle.
Background Check (criminal, driving, sex offender)
May travel 3-8 times per year for trainings, meetings, field visits, outreach events, and volunteer projects. Occasional overnights included.
Must be able to work from CPW headquarters office at least once a week. Otherwise, position is open for negotiation around telework/flexplace work agreements.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will
disqualify the applicant from future State employment with DNR).APPEAL RIGHTS:It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpastate.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.Supplemental InformationThe Assessment Process
All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important todocument in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement .
Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.
This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.
Equity, Diversity, and InclusionThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at dnrhremployeebenefits@state.co.usADAAA AccommodationsAny person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at dnrhremployeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.E-VerifyDNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.Toll–Free Applicant Support - Technical HelpIf you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.01 The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado at the time of application, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQ's at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident?
Yes
No
02
Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application.
I am not a current or former State of Colorado classified employee.
I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation).
I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position.
03
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify you application from the current position (if not applicable, please enter "N/A"):
04
Please select which range most accurately reflects your years of experience in volunteer management, community engagement, program management, nonprofit or public administration, workforce development, human resources, communications, education, or other areas related to the work outlined for this position in the job description:
No experience yet
0 to less than 1 year
1 year but less than 2 years
2 years but less than 3 years
3 years but less than 4 years
4 years but less than 5 years
5 years but less than 6 years
6 years or more
05
Please describe your experience with volunteer management, community engagement, program management, nonprofit or public administration, workforce development, human resources, communications, education, or other areas related to the work outlined for this position in the job description.
06
Please describe why you're interested in this position and working for Colorado Parks & Wildlife:
07
What strategies have you used to recruit, train, recognize, and retain volunteers (or similar audience)? Highlight experiences with natural resource volunteers. Provide an example of a successful effort in one of these areas.
08
Describe your experience with or a project where you used a volunteer management software or similar database. What were the goals and how did you use the system to achieve those goals?
09
Describe an example of a resource, training, or learning experience that you developed and implemented. Include an example of how you ensured that the resource/experience was engaging and accessible to diverse audiences.
10
All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts. Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. Please thoroughly answer all supplemental questions since responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.
I acknowledge this receipt of this notice.
Required Question
AgencyState of ColoradoAddressSee the full announcement by clickingthe "Printer" icon located above the job titleLocation varies by announcement, Colorado, Websitehttps://careers.colorado.gov/ApplyPlease verify your email addressVerify Email