Contract Management Lead
Job Posting: Contract Management LeadState Teachers' Retirement SystemJC-448911-Contract Management LeadINFORMATION TECHNOLOGY SPECIALIST I$6,323.00 - $10,230.00 per MonthFinal Filing Date: 9/26/2024Job Description and DutiesThe CalSTRS Technology Services Branch is seeking a motivated individual to work as an Information Technology Specialist I in the Pension Solution Division.The Technology Services Branch is committed to providing quality and timely technical support and services to the organization. Technology Services provides resources to successfully meet the technical demands of the organization.The Pension Solution project was chartered to replace CalSTRS’ legacy pension administration system, START. START is the custom-built pension administration system that CalSTRS currently uses to manage and administer the State Teachers’ Retirement Plan for employers, members, participants, and their beneficiaries. The Pension Solution Project is one of the most significant projects in the history of CalSTRS. The new Pension Solution will incorporate the current functions supported in START including, contribution reporting and collections, crediting service, member demographic information maintenance, service credit purchases, benefit application processing, benefit calculation, benefit payroll, third-party deductions and disbursements, tax reporting, receivables and collections, correspondence and statement generation, and event tracking. The enhanced systems will offer increased flexibility as business and technologies evolve allowing us to better meet our members’ growing needs.Under the direction of the Pension Solution Project Administration Manager (Staff Services Manager III), the Information Technology Specialist I (ITS I; Contract Management Lead) demonstrates leadership in identifying new issues and business opportunities and in assisting management with the most sensitive contract issues. The ITS I, acting in the capacity of a Contract Management Lead, will be the primary point of contact performing the most complex and difficult tasks involved in the processing, selection, approval, and tracking of all Pension Solution project contracts. The incumbent will identify and track delivery of contract terms, monitor progress towards and validate the completion of project milestones, and shepherd deliverables and other contractual work products to ensure appropriate development, implementation, and execution in accordance with PS governance protocols and contractual terms.The ideal candidate will possess the following skills:
Experience serving as a Contracts Analyst or equivalent role a an IT project or within a public sector program that involves IT contracts.
Experience working with or developing tracking mechanisms and establishing standard for quality reviews.
Experience as a team member or lead on an IT project.
Experience leading multidisciplinary workgroups to resolve business problems.
Experience assessing work products and procedures for compliance with standards, accounting principles, and internal controls.
Experience with state of California vendor management processes and best practices in a multi-vendor project environment.
Every 12 months, based on performance evaluation, employees may receive a 5% salary increase until they reach the maximum salary for the position.Telework Information: CalSTRS offers a hybrid approach including in-office and remote work solutions with staff working on-site at our Headquarters in West Sacramento 2 days per week.Does this opportunity seem right for you? If so, see the Application Instructions section below and apply now.You will find additional information about the job in the Duty Statement (https://www.CalCareers.ca.gov/CalHrPublic/FileDownload.aspx?aid=24853758&name=ProposedDS.pdf) .Working ConditionsAll staff of CalSTRS are employees of the State of California and subject to California employment taxes and withholdings. Upon appointment, staff are required to provide a current California address to CalSTRS Human Resources to be used as a remote work location.This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment with CalSTRS.Minimum RequirementsYou will find the Minimum Requirements in the Class Specification.
INFORMATION TECHNOLOGY SPECIALIST I (https://hrnet.calhr.ca.gov/CalHRNet/SpecCrossReference.aspx?ClassID=1402)
Additional Documents
Job Application Package Checklist (http://calcareers.ca.gov/CalHrPublic/Jobs/JobApplicationPackageChecklist.aspx?JobControlId=448911)
Duty Statement
Position DetailsJob Code #:JC-448911Position #(s):815-640-1402-905Working Title:Contract Management LeadClassification:INFORMATION TECHNOLOGY SPECIALIST I$6,323.00 - $8,475.00 A$6,954.00 - $9,319.00 B$7,635.00 - $10,230.00 C# of Positions:1Work Location:Yolo CountyTelework:HybridJob Type:Permanent, Full TimeDepartment InformationCalSTRS: Securing the financial future and sustaining the trust of California’s educatorsCalSTRS is the largest educator-only pension fund in the world, providing retirement, disability and survivor benefits to California's more than 1 million public school educators and their families. Named as one of the best places to work in money management eight times by Pensions & Investments magazine, we are a world-class financial services institution with a commitment to sustainability and wellness.Our two U.S. Green Building LEED Platinum-certified headquarters buildings in West Sacramento, California, feature sustainable construction, abundant natural lighting, an organic garden, sustainable beekeeping and ergonomic functionally designed workspaces. We offer a variety of on-site amenities to our team members, including two full-service cafés, two free fitness centers, a bicycle rental library and a child care center with a covered playground. Team members enjoy walks along the Sacramento River and nearby seasonal farmers markets.In addition to our state-of-the-art amenities, we offer thriving wellness and sustainability programs, an award-winning employee recognition program, and ongoing training, learning and development opportunities. We offer competitive benefits, flexible work hours and hybrid work options. We are committed to creating a workplace where our team members thrive.If you’re looking for a rewarding career and are interested in becoming part of a diverse and inclusive workforce where talent, expertise and wellness are valued, we encourage you to find out more about our many career options at CalSTRS.com/about-CalSTRS .Special RequirementsStatement of QualificationsInterested individuals must submit a Statement of Qualifications (SOQ) in addition to the standard state application (form STD 678). Your SOQ will be considered the first interview for this position. If your qualifications are competitive, you will be invited to an interview. A Statement of Qualifications (SOQ) is required for this position. The SOQ must be no more than two (2) pages total. Applicant’s name must appear in the top right corner. Responses to the questions below must be numbered and typewritten, using no smaller than 11-point font. Applications received without an SOQ per these instructions will not be considered.
Please describe the most difficult situation you faced while serving as a contracts analyst or equivalent role. What happened? How did you address the challenge? What did you learn?
Please describe your experience with IT projects. What was the project and what was your role? If you do not have experience on IT projects, please describe the transferrable skills you posses that will enable you to succeed in this role.
Why does this job appeal to you?
ExamThis position requires a current Information Technology Specialist I Exam. If you need to take the exam or if your score has expired,click here (https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1750) to gain list eligibility.Background InvestigationPrior to employment with CalSTRS, a background investigation (BI) will be conducted. The BI consists of a Personal History Statement and fingerprinting through the Department of Justice. The BI will check criminal and civil records and, if applicable, verify education and check driving records.CalSTRS Disclosure RequirementsThis position may be subject to disclosure and disqualification requirements concerning economic conflict of interest in government work, including the Conflict of Interest Code (https://www.calstrs.com/files/7e818a3e7/ConflictofInterestCode.pdf) that applies to CalSTRS team members and the Political Reform Act (https://www.fppc.ca.gov/the-law/the-political-reform-act.html) , which require disclosure of certain investment information and use of a designated trading platform for securities transactions, as well as filing a Statement of Economic Interest (Form 700) (http://www.fppc.ca.gov/Form700.html) .Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date:9/26/2024Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:Address for Mailing Application PackagesYou may submit your application and any applicable or required documents to:State Teachers' Retirement SystemAttn:RecruitmentP.O. Box 15275, MS 31Sacramento,CA95851-0275Address for Drop-Off Application PackagesYou may drop off your application and any applicable or required documents at:State Teachers' Retirement SystemCalSTRS, Attn: Recruitment100 Waterfront PlaceWest Sacramento,CA9560508:00 AM-05:00 PMRequired Application Package DocumentsThe following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is required and must be included.
Statement of Qualifications -A Statement of Qualifications is required. Please see the Special Requirements section of the job posting for detailed instructions.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.BenefitsCalSTRS offers a competitive pay schedule and a work-life-balance for all itsemployees. The State of California provides comprehensive benefits packages determined by the employee’s bargaining unit and conditions of employment. Some benefits include:
Alternative work schedules
Flexible work hours
Remote work options
Medical benefits, including health, dental and vision insurance
Paid holidays and a defined benefit retirement program
More than four weeks of vacation/sick leave for leaders
More than three weeks of vacation/sick leave for staff
Health insurance in retirement
Employee Assistance Program
Loan forgiveness under the federal Public Service Loan Forgiveness Program (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)
For the latest information on the benefits offered by the state of California, explore theHealth Benefits Summary provided by CalHR (https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx) .Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.Human Resources Contact:Recruitment(916) 414-4990recruitment@calstrs.comPlease direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.EEO Contact:EEO Officer(916) 414-4933EEOMailbox@calstrs.comCalifornia Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)
TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.Additional Application Instructions
Electronic applications through your CalCareer account are highly recommended. If you are unable to apply electronically through your CalCareer account, please mail or drop off a hard copy of your application packet. Please provide the following information on your application:815-640-1402-905, RPA 7723, JC-448911
If education is being used to meet the minimum qualifications, please submit a copy of your transcripts/degree.
Training and development (T&D) assignments may be considered for this position. If you are applying as a T&D, please indicate this in the eligibility section of your application.
Candidate may be selected by application packet review only.
Multiple positions may be filled from this recruitment.
Submission of an incomplete STD 678 may result in disqualification.
Additional Salary InformationAll civil service positions have salary ranges with minimum and maximum pay rates. Typically, employees who are new to civil service are appointed at the minimum rate of the salary range for the position. Special provisions for appointments above the minimum exist to meet special recruitment needs and to accommodate employees who transfer into a position from another civil service position and are already receiving salaries above the minimum.Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.