ADMINISTRATIVE SERVICES MANAGER

ADMINISTRATIVE SERVICES MANAGER Date: Sep 20, 2024 Req ID: 43457 Location: Little Rock, AR, US, 72202 Category: DEPT OF COMMERCE Anticipated Starting Salary: 56039 Position Summary The Administrative Services manager is a Shared Services position and is responsible for budgetary oversight for all divisions of the Commerce department. Analyzes, prepares, and/or recommends multifaceted financial data for the purpose of determining past financial performance and/or to project a financial probability, fiscal impact of management decisions and policies. Reviews, analyzes, and prepares financial information concerning personnel, operations, grants, capital projects, and other expenses to determine budgetary requirements, and solutions to operational issues with statewide fiscal impact. Provides technical expertise and assistance as needed in the development of biennial and annual fiscal programs. Prepares funded budgets, salary projections, and expenditure reports on an annual and monthly basis. Works as the liaison between the DFA Office of Budget and division level CFOs. Attends meetings and provides financial support to executive staff. Education and Professional Work Experience Minimum Qualifications The formal education equivalent of a bachelor’s degree in business administration, public administration, or a related area; plus five years of experience in human resources, budgeting, or a related field, including two years in a supervisory or leadership capacity. Preferred Qualification Knowledge of PBAS Knowledge of AASIS Knowledge of Excel to include pivot tables, bivariate & multivariate analysis reports. Knowledge, Skills, and Abilities Knowledge of organizational and human resources management. Knowledge of state personnel, purchasing, and budget guidelines. Knowledge of internal controls and regulatory compliance. Ability to plan, organize, and oversee the work of subordinates. Ability to adapt to constantly shifting priorities in managing a wide-range of projects. Ability to demonstrate excellent interpersonal skills. Ability to provide administrative support to a diverse functional area. Job Responsibilities and Expected Results

Department budget reports and analysis

Annual operations plans

Biennial budget preparation

Salary projects and reporting

Cost allocation and indirect cost rate and cost proposal development and reporting

General revenue funds reporting and tracking

Development of policy and procedures

Presentations and information assistance

Other duties as assigned

Key Business Processes/Duties

Prepares, analyzes, and/or interprets proposed and existing legislation, fiscal laws, budget directives, and policies to implement internal and external directives and provides technical expertise and assistance to department divisions in development of biennial and annual fiscal programs.

Attends legislative committee meetings, tracks legislative recommendations for division level budgets, prepares associated documents for presentation to the General Assembly, and keeps abreast of laws and regulations to maintain compliance.

Performs other duties as assigned.

Oversees development of biennial and annual division level budgets; coordinates the development of new applications and procedures, as needed, to ensure data integrity and proper interfaces between multiple automated systems, by establishing guidelines and schedules for system development and monitoring the progress and validity of updates.

Prepares funded budget schedules, salary projections for department operations.

Position InformationClass Code: G076CGrade: GS10FLSA Status: EXEMPTSalary Range: $56,039.00 - $89,383.00SummaryThe Administrative Services Manager is responsible for planning, organizing, and directing the activities of the administrative services division of an agency. This position is governed by state and federal laws and agency/institution policy.FunctionsDirects the activities of an administrative support staff by interviewing applicants, hiring, terminating incumbents, assigning and reviewing work, training, and evaluating the performance of incumbents. Prepares and manages budges to meet the fiscal goals for capital, performs financial and staffing analysis, and coordinates reconciliation of accounts and budget reporting requirements. Oversees purchasing and human resources functions. Participates in the establishment of overall administrative and operating standards for department to include setting goals and objectives and directing workflow procedures. Identifies, coordinates, and implements numerous projects/programs to improve the quality and cost-effectiveness of operations and service. Identifies service and operational problems and issues and provides project management support, to identify, research, develop, and implement solutions, and provides support and advice to management. Performs other duties as assigned.DimensionsNoneKnowledge, Skills and AbilitiesKnowledge of organizational and human resources management. Knowledge of state personnel, purchasing, and budget guidelines. Knowledge of computer systems and applications. Ability to plan, organize, and oversee the work of subordinates. Ability to adapt to constantly shifting priorities in managing a wide-range of projects. Ability to demonstrate excellent interpersonal skills. Ability to provide administrative support to a diverse functional area.Minimum QualificationsThe formal education equivalent of a bachelor's degree in business administration, public administration, or a related area; plus five years of experience in human resources, budgeting, or a related field, including two years in a supervisory or leadership capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.LicensesNoneNearest Major Market:Little Rock