Executive Administrative Assistant

Full job description

Now Hiring: Administrative Assistant

Join our team as an Administrative Assistant, responsible for overseeing project and job administration processes, supporting project managers and the corporate office with various administrative tasks.

Requirements:

Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Experience with construction management software like Procore/eSUB

Strong organizational and time management abilities.

Attention to detail and capacity to work autonomously.

Bilingualism (English and Spanish)

Key Responsibilities:

Manage project documentation, including submittals, change orders, RFI’s, purchase orders, and close-out documents.

Offer administrative assistance to the Project Management team.

Attend construction meetings, taking notes, and distributing reports as required.

Aid in maintaining precise project financial records, covering accounts payable, accounts receivable, and project forecasting.

Maintain and monitor weekly team sheets for accuracy.

Assist in the payroll process by verifying time entries.

Perform any other related tasks as necessary to support project operations.

Join us and play a pivotal role in ensuring smooth project operations and success!

Job Type: Full-time

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Schedule:

8 hour shift

Contact Pablo 24/7

305-986-0299