Executive Assistant

SigmaGrafix is looking for a bright, ambitious, articulate, super dependable, friendly, outgoing individual who can help the company with day to day management of projects, clients, staff, and everything else it takes to manage an a multi location, growing company.

Position Overview:

The Assistant will primarily provide EA support to the CEO and Head of Sales to help manage the company. With functions including staff management and tracking, to purchasing, to expansion, contractor engagement hiring and everything else under the sun! The Executive Assistant will perform advanced administrative/clerical duties as well as handle project assignments to support initiatives and strategic needs. This position requires a high level of confidentiality and discretion, the ability to manage relationships both internally across the firm and externally, excellent time and project management skills, as well as mastery logistics planning skills related to project management, communication and calendaring.

Position will require not require overtime, but, be 'on-line' on your phone to manage email/calendars outside normal working hours.

MUST BE SUPER DYNAMIC. EXCELLENT COMPUTER SKILLS. DO NOT APPLY IF YOU ARE THE TYPE OF PERSON THAT WAITS FOR PROJECTS AND ARE UNABLE TO USE WORD, EXCEL, OUTLOOK, GOOGLE SHEETS, OR THE INTERNET!

Primary Responsibilities and Duties:

The duties of the Executive Assistant include, but are not limited to the following activities:

Scheduling and maintaining calendar

Scheduling and organizing calendar for meetings (internally and externally), on/off site

Arrange meeting rooms, set up coffee- beverages, lunches for office

Maintaining filing system electronic and hard copy

Handling executive's personal and corporate travel arrangements

- Maintaining spreadsheets for client hours, deliverables

Preparing, expense reports

Managing executive's regular incoming/outgoing mail; prepare packages/correspondence

Track clients' birthdays, vacations, weddings, etc.

Preparing and editing dictated correspondence

Assisting, collaborating, proofing marketing materials, emails, newsletters, and proposals

Administrative tasks and reporting that provide Exec Management insight into daily company objectives

Support Accounting, filing, billing, and overall organization

Responsible to insure office is maintained for overall cleanliness

Desired Skills and Experience

Requirements and Qualifications:

Possess excellent verbal and written communication skills

Demonstrate proficiency in computer applications, esp. Microsoft Office Suite

Exceptional organization, time-management skills. Multi-tasking is essential

Punctual, reliable and dedicated

Maintain a professional appearance and professional demeanor

Must be cordial and responsive in dealing with clients, employees and vendors

Additional Info:

Full-time (40 hours/week)

Please email your cover letter and resume. Assume we want to be impressed - anything less that fantastic will not be considered - hopefully this makes sense!

Candidates may call SigmaGrafix at (972-525-2500) and ask for Todd for immediate consideration or to check on the status of their resume.Your resume may be held on file for up to one year.