Property Manager/Leasing ASSISTANT

High-powered, well-established property management company in Los Angeles is seeking a talented and ambitious individual to join our team as PMA. Our management company owns properties and is seeking a candidate capable of assisting on our entire portfolio.

The PMA will assist with the day‐to‐day functions of the property management department. The focus of job is to support the Property Management team in all aspects of management pertaining to the properties. The PMA also functions as the liaison between the tenants and the Property Manager for maintenance and tenant issues at commercial and residential properties.

Job Responsibilities include, but are not limited to:

Working with PM Software- Appfolio

Assisting with Delinquent tenants and in Process Evictions

Writing work orders for Maintenance department based on information from tenants, technicians or based on information gathered from site visits

Drafting Memos and/or making phone calls to Tenants related to lease issues and

preventative maintenance scheduling, delinquencies and evictions

Issuing keys to technicians/vendors, keeping logs of who has keys and ensuring return of

said keys

Perform all necessary functions to facilitate Tenant “Move In” and “Move Out”

Assist with "marketing" vacant units and updating market and rental rates/deposits

Drafting leases, conducting background checks, submit approvals and assist with MI tasks until executed

Working from different offices

Procedures including:

Informing the tenant of the lease obligations and or renewals, notifying them as their expiration date approaches & informing them of their obligations upon move out

Performing walk‐outs of units and writing work orders related to turnovers; being present and Lockouts to ensure tenants have left and locks are replaced.

Processing Security deposit returns

Leasing/Showing units as needed

Understanding Landlord and Tenant laws governed by Los Angeles County, City, LAHD, LAFD, Department of Building and Safety and Health Department

Maintain logs related to:

Essential Lead Maintenance (EMP)

Project Lists for individual properties

Unit Turnover List

Obtaining Bids – Landscaping, Trash, Appliances & maintenance/repairs

Perform annual and all inspections and replenish inventory where necessary

Other duties include office support and on‐call emergency response

Being present at Health, City, Building & Safety, REAP and Section 8 Inspections and ensuring property has complied with all necessary requests in relation to any and all departments to ensure good standing of said property as well as representing the company in Court for eviction cases.

Furnish daily and weekly reports as necessary.

Qualifications:

Must have property management experience.

Must be able to work under pressure and fast deadlines.

Must have a Driver's License and adequate transportation which includes valid Auto Insurance

Must have a HS degree and some college coursework completed

The ideal candidate will be proficient in the complete Microsoft Office Suite with an emphasis on Excel, Word and Outlook.

The candidate must have experience associated with administrative duties and possess strong attention to detail with the ability to prioritize and juggle multiple job functions.

A strong background in customer service, some basic knowledge of building structures and experience in coordinating and scheduling are essential.

Must be a team player and understand the importance of cohesiveness

Pluses:

Bilingual

Appfolio experience preferred