Automotive Service and Documentation Administrator

Job Duties include but are not limited to:

Arrange domestic and international transportation of all vehicles to and from

Provide information to carriers for pick-up and delivery

Maintain high levels of on time point-to-point deliveries

Coordinate with buyer or seller of vehicle on status of vehicle transportation

Communicate the type of transportation required and cost

Accept payment from customers on cost of transportation

Coordinate and maintain status of all vehicle movement with transportation companies and internal staff

Arrange, coordinate, and maintain status of all local test drives and drivers

Inventory all inbound and outbound parts and accessories for each vehicle

Complete all transportation paperwork, database, and files associated with all vehicle movement

Produce written documentation of the scope of work performed on each project. Involves interpreting technicians’ notes, confirming parts are correctly allocated to the project invoice, and reviewing the photo documentation.

Produce photographic record book by printing and sorting project photos into specific job tasks and arranging them in chronological order.

Download digital photo files from the technician’s cameras and sort them into the appropriate files.

Responsible for maintaining the accuracy of the data settings on technician’s cameras.

Produce DVD discs and Flicker files/links for project photos.

Produce operating instructions and lists of recommended fluids, services etc.

Obtain service records from previous owners/service shops.

Project Maintenance, Closing:

Generate and complete customer project reports of tasks performed

Identify, consolidate, and print vehicle photographs of tasks completed for customer reports

Qualifications:

Strong automotive repair and restoration knowledge required.

Ability to understand and write documents using standard automotive language.

Familiar with vehicle transportation, including DOT/FMCSA guidelines

Familiar with various trucks and trailers used in the automotive industry

Personable and communicates well with customers, vendors, and all levels of interdependent departments

Basic PC knowledge, including Microsoft Excel and Word

Basic photo editing (adding text boxes, pointer arrows, etc. to images).

Organized and detailed

Calm and works well under pressure

Positive attitude, good people skills

Benefits Include:

Medical, Dental, and Vision

Paid Vacation

401K

Job Title: Automotive Service and Documentation Administrator

Job Type: Full-time

Location: Scotts Valley, CA

This is a non-exempt, hourly position. This is not a remote position.

Compensation: $28.50 - $31.25/hour BOE

Please apply with your resume or email it to Careers at Canepa dot com

- - No Phone Calls or Walk-ins.- -