Expeditor and Project Assistant-UIC Corporate

OverviewExpeditor and Project AssistantUIC Corporate is seeking temporary support for an office reorganization and relocation project in Anchorage. This position is responsible for expediting and facilitating the flow of materials to and from various offices and suppliers for projects. The position makes sure that the right materials arrive in a safe and timely manner and inspects goods upon pickup and delivery to ensure quality control. This position will work directly with corporate leadership, managers, and vendors to ensure accurate and on time delivery of goods to appropriate locations and frequently use filings and computer systems to maintain organization. This position will also support records retention projects in accordance with UIC policies and procedures.ResponsibilitiesDuties & ResponsibilitiesExpediting and Logistics:

Expedite and purchase items from vendors to meet project deadlines.

Track orders, receive goods, maintain inventory, and manage timely delivery of materials to projects.

Record and maintain inventory of quantity, material type, parts received and distributed, manually or by using a computer.

Work with supervisors to ensure efficient delivery.

Manage the maintenance and operation of company vehicles for deliveries and transportation of materials.

Frequently check with suppliers to confirm and track delivery dates.

Assist with office reorganization and relocation projects as needed.

Maintain company vehicle and ensure timely maintenance.

Project and Administrative Support:

Maintain accurate records, files, and documentation.

Assist with project management tasks such as tracking milestones and deadlines.

Serve as backup for the main receptionist and expeditor, and notarize documents as needed.

Handle confidential information with discretion and maintain professionalism.

Demonstrate flexibility in working with various supervisors, departments, and companies as needed.

Support daily office operations, including managing supplies, equipment, and shared spaces.

Assist with office services such as mail distribution, document management, and corporate events.

Serve as a point of contact for internal and external stakeholders, providing customer service.

Assist with office reorganization and relocation projects as needed.

Meeting and Event Coordination:

Support logistics for meetings and special events, including scheduling, venue arrangements, catering, and material distribution.

Assist in organizing company events, seminars, and team-building activities.

Support transportation needs of executives and board members.

QualificationsRequired Skills & Abilities:

Excellent customer service skillsEffective judgment & decision making

Excellent verbal and written communication skills.

Ability to work independently with minimum supervision.

Ability to work effectively and productively with different employees, representatives of other organizations, and the public.

Excellent administrative and clerical skills, with some experience in word processing, managing files and records, note taking, designing forms, and other office procedures and terminology.

Expertise with supporting software applications, to include Adobe, Word, Outlook, Excel, SharePoint, PowerPoint, and various online travel applications.

Ability to work in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.

Dependable performance and punctual attendance.

Ability to be available for some evening/weekend/holiday for large company events, annual meetings, and busy periods.

Demonstrated ability to maintain confidentiality.

Experience working within an Alaska Native Corporation preferred.

Education & Qualifications:

High School Diploma or equivalent required; Associate or Bachelor’s degree preferred for the career ladder development track.

Basic mathematical skills.

Three years of professional administrative experience preferred.

Valid Alaska Driver’s License with a clean three-year driving record.

Ability to pass a Non-DOT pre-employment drug screening and follow company Drug and Alcohol Testing Program.

Work Environment:

Primarily office-based in a large building, with occasional travel to construction sites.

Exposure to typical office environments with moderate noise levels and frequent standing and walking.

Physical demands include lifting/moving up to 20 pounds regularly and 70-120 pounds occasionally.

Equipment Used:

Common office equipment: computers, telephones, print/copy/scan/fax machines.

Delivery and transportation equipment: company vehicle

#LI-WW1Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (https://www.dol.gov/agencies/ofccp/posters) .All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)UIC Commercial Services, LLC is a holding company under Ukpeaġvik Iñupiat Corporation (UIC), an Alaska Native Corporation providing a wide variety of services including a full range of construction services, design and architecture services, environmental consulting, permitting and compliance and remediation, oil and gas support, ocean-going cargo and shipping services and specialized companies. Several of our companies are SBA 8(a) certified, small disadvantaged businesses and offer substantially competitive rates. Collectively, we offer a breadth of services which we perform with a focus on quality results.

UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder value. We offer competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.Join our Talent Community!Join our Talent Community (https://talentconnect.uicalaska.com/corporate-uicalaska/talentcommunity) to receive updates on new opportunities and future events.Requisition ID 2024-21630Category Admin/Office SupportLocation : Location US-AK-AnchorageTravel Requirement Less than 10%