Administrative Assistant (Legal)

Penfield attorney support services company is seeking a dedicated and responsible individual for an immediate full time administrative assistant position.

Position Responsibilities include:

File organization and maintenance, including overseeing file setup, opening and closing files.

Calendaring timelines and ensuring all applicable deadlines are met.

Answer phone calls, provide information to callers and/or direct to appropriate staff.

Billing and data entry.

Creation of financial transactions. Posting of information in accounting software programs from documents such as invoices to customers, cash receipts, and supplier invoices.

Writing correspondence, sending and receiving client documents.

Copying/Scanning and other administrative duties as needed.

Applicant must have excellent grammar, proofreading, communication, and organizational skills.

Seeking a high energy, self-motivated individual with professional appearance and demeanor. Applicant will need the ability to handle constantly changing situations, to work independently and take initiative for follow up detail. Must be able to follow specific instructions and support other staff members within a team environment.

Paid holidays/vacation. Health benefits available after three months of employment.

Interested applicants please email your resume/cover letter as soon as possible.