Staff Accountant Construction Company

Here's a great opportunity to get in at the ground level of a new dirtwork and concrete company! Must have a minimum of 3 years of experience in a construction company.

We are in need of a staff accountant to assist the Controller. They should have strong analytical and quantitative skills, accuracy, and attention to detail.

A staff accountant's role includes:

Record keeping: Recording and tracking all company transactions

Financial statement preparation: Reviewing financial statements for accuracy and preparing monthly balance sheets

Tax preparation: Preparing tax documents and ensuring compliance with tax laws

Budget preparation: Helping prepare budgets and working with vendors and suppliers to negotiate payment terms

Financial reporting: Preparing reports that summarize a company's economic performance

Account reconciliation: Reconciling a company's accounting records and bank statements

Monthly close procedures: Assisting with bank reconciliations, depreciation, and fixed asset additions and disposals

Documentation for auditors: Preparing documentation for auditors

Accounting tasks

Recording, verifying, and consolidating transactions

Preparing and recording entries for assets, liabilities, revenue, and expenses

Maintaining and balancing subsidiary accounts

Maintaining the general ledger

Preparing financial reports, such as balance sheets and profit and loss statements

Managing payroll

Leadership responsibilities

Leadership roles, such as:

Guiding accounting personnel in their daily tasks

Communicating with company executives about financial strategies

Offering advice and suggestions to management to improve accounting processes and financial stability

Other responsibilities

Formulate and recommend accounting policies

Monitor financial activities and prepare reports

TASKS INLCUDE:

Accounts Receivable

1. Collection of appropriate lien waivers needed for Bank draws

2. Create smaller project invoices based on time and materials

3. Prepare in Excel AIA G702/G703 Pay Applications

4. Create invoices based on Estimates

5. Receive payments on Projects

6. Make collections calls

Accounts Payable

1. Contact subcontractors when project funds are available, send out payments and collect appropriate lien waivers

2. Enter Payables and Credit card transactions

3. Process payables per Controller’s direction

4. Prepare Warranty Letters upon issuance of final payments

5. Reconcile credit accounts

Payroll:

1. Verify and enter all information from time cards

2. Process payroll

3. Give Payroll Summary to Controller for review

4. Enter Mileage/Gas Log information into QuickBooks

5. Perform company Truck Evaluations on the first payday of each month

Job Costing:

1. Create new Customers in Quick Books

2. Enter Estimates into QB and Co-Construct Software

Monthly TPT Reporting/Quarterly/Yearly Payroll Reporting:

1. Prepare and process all state and city sales tax reports in Excel and file on AZ.gov

2. Prepare and process payroll quarterlies in QB (e-file)

3. Prepare and process annual W2s and 1099s and file with applicable authorities

Subcontractor Insurance

1. Request from Subs and Vendors W9s, WC/GL and Auto, update tracking logs

2. Verify compliance with Insurance standards and log insurance by Project (when applicable) for each subcontractor

3. Send out deficiency report letters (monthly) listing subcontractors missing certificates and/or items on certificates

4. Update all Subcontract data in QuickBooks – i.e. Phone & Fax, emails, W9, WC/GL, Type, etc.

5. Send out deficiency report letters (monthly) listing subcontractors missing certificates and/or items on certificates

6. Prepare documents for insurance audits for Controller’s review

Server

1. Maintain accuracy the files you are responsible for on server and paper system

2. Maintain Subcontractor Insurance & W9 log/database on server

Other Duties:

1. Answer calls, greet customers, make and return calls as needed

2. Light errands – bank deposits, post office, office supplies

3. Order marketing materials – shirts, business cards, etc.

Benefits include: Paid Time Off, Group Health Plan options, 401K