Administrative and Personal Assistant

We are seeking a highly organized and detail-oriented Administrative & Personal Assistant to join our team at The Law Office of Caroline Pineres, a family law firm. The ideal candidate will provide comprehensive administrative support to ensure the efficient operation of the office while also assisting attorneys with personal tasks. This role is crucial in helping our organization run smoothly and effectively.

Responsibilities:

Perform all administrative tasks as assigned

Answer and direct phone calls

Organize and schedule appointments and meetings

Maintain contact lists and ensure accurate record-keeping

Prepare and file legal documents with courts and agencies

Assist attorneys in the preparation of case files, exhibits, and materials for client meetings

Manage deadlines for court filings and client communications

Communicate with clients to schedule consultations and follow-ups

Produce and distribute correspondence, memos, letters, emails, and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain an organized filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Manage attorneys' calendars, including scheduling meetings and travel arrangements

Assist with personal tasks and errands as requested by attorneys

Coordinate office events, such as team-building activities and client gatherings

Ensure a high level of confidentiality in handling sensitive information

Conduct research and compile data for various projects as needed

Requirements:

Proven experience as an administrative assistant or personal assistant

Knowledge of office management systems and procedures

Excellent time management skills and ability to prioritize work

Familiarity with legal terminology and documents is a plus

Attention to detail and strong problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

High school diploma or equivalent

If you are looking to join a dynamic team and make a positive impact in the community, we encourage you to apply for the Administrative & Personal Assistant position at The Law Office of Caroline Pineres.