Group Sales Coordinator

Job SummaryAssist Director of Sales Sales Managers and Catering Manager in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications through the sales team as well as light selling duties to small groups and functions. The incumbent may also perform light selling duties to small groups and functions as directed by the Director of Sales.ResponsibilitiesQUALIFICATIONS:

High School diploma or equivalent is required with College course work in related field preferred. Experience in a hotel or a related field is also preferred.

Ability to type 55 wpm

Proficient with Microsoft operating Systems OnQ and Sales Pro Enterprise

Must be able to convey information and ideas clearly.

Must be able to evaluate and select among alternative courses of action quickly and accurately.

Must work well in stressful high pressure situations.

Must maintain composure and objectivity under pressure.

Must be effective in handling problems in the workplace including anticipating preventing identifying and solving problems as necessary.

Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust or modify to meet the constraints of the particular need.

Must be effective at listening to understanding clarifying and resolving the concerns and issues raised by coworkers and guests.

Must be able to work with and understand financial information and data and basic arithmetic functions.

JOB RESPONSIBILITIES:

Approaches all encounters with guests and Associates in an attentive friendly courteous and service-oriented manner.

Maintains regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling which will vary according to the needs of the hotel. Possible weekends and Holidays based on business demands.

Maintains high standards of personal appearance and grooming which include compliance with the Aimbridge Hospitality dress code and wearing name tag when working (per brand standards).

Complies at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.

Maintains Sales files in an organized fashion and as per specified standards.

Maintains Accounts Coverage Program as applicable.

Demonstrates awareness of established goals for each department and the role played in Sales process to achieve and/or exceed these goals.

Answers phones; qualifies incoming inquiry calls and ensures all inquiries are dealt with accurately timely and in a professional manner.

Types sales contracts BEO’s correspondence reports forms directs mail pieces etc. as needed by sales team.

Maintains lead log and lead statistics to be used for strategic outbound sales.

Maintains Sales system (i.e. Delphi SalesPro etc.) docs and ensures consistent accurate and working properly.

Assists managers on creative projects including proposals direct mail pieces invitations special events etc.

Maintains timely and effective paper flow and communication within department and to other departments.

Maintains flow of sales contracts through proper distribution to client team and to appropriate dept. head.

Quotes prices for meeting inquiries and works with respective Sales leadership at the property (i.e. DOS Catering Manager) to handle small groups of less than 10 rooms and small meetings of less than 10 people.

Works with Sales leadership to detail upcoming functions as needed obtain guarantees confirm arrangements etc.

Distributes BEO’s Changes Rooming Lists Signed Contracts Revisions etc. to appropriate departments as it relates to meeting and groups.

Assists guests and clients with small changes requests etc. and completes needed paperwork for Manager.

Conducts site inspections for the department as needed

Enters group pickup in sales pro daily and enters preferred production in sales pro monthly.

Maintains constant paper flow of thank you letters for groups/functions and distributes accordingly to departments and maintain in files.

Monitors/Orders office supplies and sales collateral to ensure we are properly stocked at all times with full packets collateral supplies and promotional items.

Calls clients for guarantee numbers for functions 72 hours prior creates/closes house accounts and complete AV order.

Organizes in house deliveries amenities welcome letters transportation schedules etc. as needed.

Attends Sales Meetings and take minutes type and distribute accordingly.

Others items as they relate to the Sales and Marketing effort of the hotel as well as any other items as needed by entire management staff.

Familiar with all Aimbridge Hospitality sales policies and house rules.

Ensures Associates are at all times attentive friendly helpful and courteous to all guests managers and fellow Associates.

Any other duties as assigned by DOS specific to respective property.

Property DetailsNewly renovated and located in the heart of Charleston’s Historic District, and adjacent to famed Marion Square and Charleston’s newest venue; The Gaillard Center (1 block away), this hotel incorporates diverse offerings. The Courtyard Charleston Historic District is a destination renowned for its historic charm and coastal lifestyle and culinary talent. Voted #1 city in the US by the discerning readers of Condé Nast Traveler and Travel + Leisure magazines, guests will find a region steeped in history, yet surprisingly cutting edge. The Courtyard Charleston Historic District offers a sought-after Southern experience and an ideal location for business meetings, formal events and intimate gatherings; The Courtyard Charleston Historic District features over 7800 square feet of meeting space and beautiful outdoor function space reminiscent of a Charleston garden.Company OverviewAs the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in all 50 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality. BenefitsAfter an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

Now offeringDaily Pay! Ask your Recruiter for more details

Medical, Dental, and Vision Coverage

Short-Term and Long-Term Disability Income

Term Life and AD&D Insurance

Paid Time Off

Employee Assistance Program

401k Retirement Plan

Apply for this position (https://careers-aimbridge.icims.com/jobs/354697/group-sales-coordinator/job?mode=apply&apply=yes&iniframe=1&hashed=-1834475008)

Need help finding the right job?We can recommend jobs specifically for you!EEO StatementAimbridge Hospitality provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.PropertyCourtyard Charleston HistoricPosted Date5 hours ago(10/7/2024 3:35 PM)ID2024-354697LocationUS-SC-CharlestonCategoryAdministrativeTypeRegularStatusFull-TimeCompany : NameAimbridge Hospitality