Bookkeeper - Property Management

We are currently seeking an Experienced Bookkeeper. Our client is a growing property management firm in Santa Monica and we are searching for an experienced team member to join their accounting department. This position is direct hire and the workweek is Monday through Friday (40-hours)and works in the office.

This position requires the experience listed below. If you do not have Property Management Bookkeeping experience you do not meet the requirements and you will not be contacted.

Required Experience/ Education

Recent Apartment property management experience as an Account Administrator, Assistant Portfolio Manager, Assistant Manager, or property Bookkeeper with a minimum of 400 apartment homes required.

Recent Fair Housing training preferred

Property management-specific software experience required

Above-average knowledge of Microsoft Office products (Outlook, Word, Excel, etc.)

Strong typing/keyboarding skills and the use of 10 key is required.

Ability to communicate professionally in both oral and written manner, using complex sentences with correct grammar (tense, punctuation, pronunciation, as well as a good vocabulary.)

Ability to perform basic math skills, use of decimals to compute percentiles and prorates.

Must be well organized, have a strong attention to detail and a high degree of accuracy in work.

Must be able to assess and evaluate processes and procedures and make suggestions to achieve the highest level of performance.

High School Diploma required.

Position Description

The Bookkeeper or Account Administrator tends to the payables (AP), rent and other payments (AR), and Payroll, with limited resident relations for a group of properties.

Provide vendor’s status of payments or clarify any billing issues.

Set up vendors in the method prescribed and follow up to ensure all requirements are met.

Set up new residents in the property management-specific system.

Limited assistance to current residents by providing information related to their rental accounts.

Process payroll.

Data entry and electronic filing of invoices.

Assist with owner reports.

Process Rent Increases, Business Licenses, Unit Reg/SCEP payments and registrations.

Oversee Property Tax and Insurance payments and accrual accounting for them.

Complete limited bank reconciliations.

Contribute to year-end analysis and special projects.

Assess and evaluate processes and procedures and make suggestions to achieve the highest level of performance.

Maintain a high level of PM software knowledge and always strive to learn more and share with the rest of the team.

Other general office or accounting duties as required.

Property Management Personnel and our Client are equal opportunity employers and we consider qualified applicants with criminal histories in a manner consistent with the California and Los Angeles Fair Chance Initiative for Hiring.

Property Management Personnel has been dedicated to serving the property management industry by providing talent acquisition services to our clients and candidates with employment services since 2003. Since 2021, our focus has been on Direct hire and Retained Search services to best serve the industry. We take pride in getting to know our clients and candidates, which drives our success and sets YOU apart from the crowd.

Most of our clients expect us to handle the entire hiring process, which includes; the job application, professional reference checks, verifying employment and education history, conducting credit and eviction checks, verifying driver's licenses, and conducting criminal background screening.

We look forward to meeting you!