Administrative Assistant - Experienced/Senior
CompanyFederal Reserve Bank of Kansas CityWhen you join the Federal Reserve—the nation's central bank—you’ll play a key role, collaborating with leading tech professionals to strengthen and protect our economic, financial and payments systems. We invest in contemporary and emerging technology each year to support the Federal Reserve and our economy, and we’re building a dynamic and diverse team for our future.The Federal Reserve Bank of Kansas City is seeking an experienced Administrative Assistant to provide support to the organization’s Information Technology (IT) functions. In this position, you will work closely with IT business area leadership staff to help them continue to provide efficient and effective high-quality work. Key Activities :Uses strong teamwork, strict confidentiality, and careful judgement to communicate and build relationships, while gaining an understanding of different Bank, System, and IT program functions. Areas of primary focus include, but are not limited to:
Schedule Management : proactivelyconsult and advise leadership on their short and long-term scheduling priorities and maintain and monitor emails for designated leadership staff.
Meeting/Event Support: c oordinate, schedule, and facilitate meetings/event planning (in-person and remote) details including, but not limited to, coordination with Conference Center team regarding room reservations and setups, catering, and audio-visual needs. Prepare meeting agendas and presentation materials in consultation with business leaders.
Communication: gather complete and relevant information, utilizing knowledge of processes and procedures, to respond to orrefer inquiries to appropriate contact.
Record/File Management: maintain/update various reference documents or policies, department record filings systems and/or leadership files (paper or electronic), while adhering to record retention guidelines.
Travel Coordination: arrange travel (i.e., airline reservations, hotel accommodations, ground transportation, and possible conference registration), prepare travel itinerary for traveler, and submit travel reimbursements in accordance with established policy/guidelines.
Perform various duties such as coordinating the purchaseof office supplies, assisting with the onboarding needs of new/transferring employees, providing back-up support to other administrative assistants on the team and other duties as assigned.
Requirements
Typically requires at least one year of relevant experience; three or more years of experience is preferred.
High school education or GED required.
Preferred Qualifications
Ability to work autonomously
Highly organized and detail oriented
Possesses a relationship building and learning mindset
Experience with broad range of Microsoft Office suite of applications including Teams and SharePoint
Previous Information Technology experience a plus
Additional Information : Location(s) : Hybrid, KC office 50% of the time.Pay Range: The starting pay range for this position is $46,400 to $62,700 for the job level(s) required for this position. Final offers are determined by factors including the candidate’s qualifications, internal alignment considerations, district assignment, and geographic location.Sponsorship : Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. About Us:Total Rewards & Benefits (https://www.kansascityfed.org/careers/benefits/)Diversity, Equity & InclusionWho We Are (https://www.kansascityfed.org/careers/who-we-are/)What We Do Follow us on LinkedIn (https://www.linkedin.com/company/kansascityfed/mycompany/) , Instagram, X (formerly Twitter) (https://twitter.com/KansasCityFed) , and YouTube (https://www.youtube.com/kansascityfed)Full Time / Part TimeFull timeRegular / TemporaryRegularJob Exempt (Yes / No)NoJob CategoryAdministrative/ClericalWork ShiftFirst (United States of America)The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.Always verify and apply to jobs on Federal Reserve System Careers ( https://rb.wd5.myworkdayjobs.com/FRS ) or through verified Federal Reserve Bank social media channels.Privacy Notice (https://www.kansascityfed.org/documents/7797/WorkdayPrivacyNotice.pdf)